For City Council Meeting August 27, 2024
TO: Honorable Mayor and City Council
FROM: G. Michael Milhiser, Interim City Manager
AUTHOR: Tim Sullivan, Director of Public Works
Title
Request City Council to:1) Authorize a Contract Change Order Request in the Amount of $175,670 to BOA Architecture pursuant to their On-Call Agreement for Professional Architectural Services for the Design of the One-Stop Shop, City Project No. 240807; and 2) Authorize the City Manager or Their Designee to Execute all Related Documents.
(ACTION)
Body
RECOMMENDATION:
Request City Council to:
1) Authorize a contract change order request in the amount of $175,670 to BOA Architecture pursuant to their On-Call agreement for professional architectural services for the design of the One-Stop Shop, City Project No. 240807;
2) Authorize the City Manager or their designee to execute all related documents.
BACKGROUND:
On August 29, 2022, the Community Development, Engineering Services, Maintenance and Facilities, and Fire departments met at the proposed One-Stop Shop location at 131 and 141 S. Riverside Avenue. The objective was to assess the site and the building layout and consider prospects for the functionality of floor space. Subsequent meetings between departments continued in September and October to further assess operational needs for a One-Stop Shop customer service center and to analyze the specific requirements of each department, including cross-departmental workflows. At this stage, an internal conceptual floor plan was developed and agreed upon by all department leadership.
On December 11, 2022, BOA Architecture provided a proposal for conceptual design services in the amount of $18,300 to prepare conceptual design options.
On July 25, 2023, the City Council approved the One-Stop Shop project in concept and authorized staff to initiate conceptual architectural, space programming, and floor plan design with BOA Architecture in the amount of $18,300.
ANALYSIS/DISCUSSIO...
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