For City Council Meeting [January 23, 2024]
TO: Honorable Mayor and City Council
APPROVAL: Arron Brown, Acting City Manager
FROM: Tim Sullivan, Director of Maintenance and Facilities
Title
Request City Council to Authorize the Release of Bids for the Rialto Library Atrium Conversion, City Project No. 230203.
Body
BACKGROUND:
In July 2022, City staff began discussions with the Rialto Library and County ARPA compliance employees regarding a project to fund the design and construction of the conversion of the two (2) open atriums at the Rialto Library ("Project"). These under-utilized outdoor atriums would be converted into enclosed study room areas to expand Library uses. Each open atrium is approximately 300 square feet for a total area of 600 square feet. The additional square footage will extend the usable sheltered space for Library programming. The Project was evaluated and determined to be an eligible use of the County's ARPA allocation.
On November 15, 2022, the City Council approved a funding agreement with the County of San Bernardino for the Rialto Library Study Room Project. The County will reimburse all expenditures associated with the project. The Agreement establishes funding transfers by the County of an amount not to exceed $700,000 to the City on a reimbursement basis for expenditures related to the Project.
On April 11, 2023, the City Council approved a purchase order to Westgroup Designs Inc. in the amount of $141,680 pursuant to their On-Call Professional Services Agreement for Professional Architectural Services for the Rialto Library Atrium Conversion.
ANALYSIS/DISCUSSION:
Westgroup Designs Inc. has completed the final plans, specifications, and estimates, and the project is ready for advertisement for construction bids.
The tentative timeline for the construction award is as follows:
Anticipate Release of Bids to be Issued February 2024
Anticipate Award by City Council April 2024
Anticipate Start of Construction June 20...
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