For City Council Meeting May 28, 2024
TO: Honorable Mayor and City Council
APPROVAL: G. Michael Milhiser, Interim City Manager
FROM: Tim Sullivan, Director of Maintenance and Facilities
Title
Request City Council to: 1) Award a Contract Services Agreement with West Coast Arborists, Inc., a California C Corporation, for Tree Trimming and Removal Services for Fiscal Year 2024/2025 in the Amount of $550,000; and 2) Authorize the City Manager or their Designee to Execute all Related Documents.
(ACTION)
Body
RECOMMENDATIONS:
Staff requests that the City Council:
1. Award a Contract Service Agreement to West Coast Arborists Inc., in the amount of $550,000 for Fiscal Year 2024/2025; and
2. Authorize the City Manager or their Designee to execute all related documents.
BACKGROUND:
The care of City-owned trees is an important responsibility assigned to the Maintenance and Facilities Department under Municipal Code 11.08.020- Street Trees, Jurisdiction and Control: "The planting and maintenance of all trees in or upon any street, park, parkway or public property in the city, and the pruning, trimming and removal of the same, shall be at all times subject to the supervision of the director, under the authority of the city council."
The City currently has an estimated inventory of 23,029 publicly maintained trees, trimmed on an approximate six-year cycle based on available funding.
On June 30, 2024, the City will have completed a five-year contract with West Coast Arborists, Inc. (WCA) for a commutative total expenditure of $2,451,622.
WCA provides essential support for the maintenance and health of the City's trees. From 2019 to 2024, WCA has completed various tree care tasks, such as planting, trimming, and updating a tree inventory. Currently, the estimated value of the City's urban forest is $65.6 million. A performance summary for Fiscal Years 2019-2024 is summarized in Table 1 below.
Table 1
ANALYSIS/DISCUSSION:
On April 3, 2024, the City of Rialt...
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