For City Council Meeting [June 11, 2024]
TO: Honorable Mayor and City Council
APPROVAL: G. Michael Milhiser, Interim City Manager
FROM: Timothy Sullivan, Maintenance and Facilities Director
Title
Request City Council to 1) Award a Contract Services Agreement with Nissho of California, Inc., a California Corporation in the Amount of $606,000 for City Parks, Facilities Landscaping, and Grounds Maintenance Services; and 2) Authorize the City Manager or their Designee to Execute All Related Documents.
(ACTION)
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BACKGROUND:
The Maintenance and Facilities Department coordinates landscape and grounds maintenance at City Parks and Facilities. These responsibilities include the upkeep of the City's public parks, which encompass approximately 100 acres of landscaped areas that require regular maintenance. The Department also manages janitorial services for 27 public restrooms within these parks. Additionally, landscape and grounds maintenance services are also essential at 13 City Facilities, which collectively comprise approximately 15 acres of landscaped areas requiring ongoing care and attention.
ANALYSIS/DISCUSSION:
On April 29, 2024, the City released Request for Bid (RFB) #24-026 for City Parks, Facilities Landscaping, and Grounds Maintenance Services and published the Notice Inviting Bids on PlanetBids.com. A non-mandatory pre-bid meeting was held on May 6, 2024, with 10 firms in attendance. On May 20, 2024, the City received a total of five (5) bids, as outlined in Table 1 below:
Table 1
The lowest responsible and responsive bid was submitted by Nissho of California. Inc. in the amount of $606,000. Staff reviewed the proposal and found Nissho of California to be appropriately licensed and qualified. Staff recommends that the City Council accept the bid received from Nissho of California, Inc. as the lowest responsible and responsive bidder for City Parks, Facilities Landscaping, and Ground Maintenance Services. The Company's Schedule of Costs and...
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