For City Council Meeting August 13, 2024
TO: Honorable Mayor and City Council
FROM: G. Michael Milhiser, Interim City Manager
AUTHOR: Cynthia Alvarado, Director of Parks, Recreation & Community Services
Title
Request City Council to 1) Adopt Resolution No. 8280 Amending the Fiscal Year Budget 2024-2025 budget to include the already accepted Grant funding from Clean Mobility Options (CMO/CalStart); 2) Authorize the City Manager to execute all necessary documents.
Body
RECOMMENDATION
Staff recommends that the City Council Adopt: 1) Adopt Resolution No. 8280 Amending the Fiscal Year Budget 2024-2025 budget to include the already accepted Grant funding from Clean Mobility Options (CMO/CalStart); 2) Authorize the City Manager to execute all necessary documents.
BACKGROUND
On June 8, 2021, City Council adopted Resolution No. 7733, accepting the Clean Mobility Options (CMO) Voucher Pilot Program in the amount of $1,000,000, and awarded a Professional Services Agreement with Drop Mobility, in the amount of $1,100,000 for the Bike Sharing Implementation Program, City Project No. 170810.
On July 25, 2023, City Council accepted the grant application for Window 1 Mobility Project Voucher (MPV) under the Clean Mobility Options (CMO) program, and Authorized the City Manager to Sign all necessary documents to complete the grant submission for additional funding connected to Rialto’s Bike Share Program.
On December 12, 2023, City Council accepted Window 1 Mobility Project Voucher (MPV-under the Clean Mobility Options (COM)) program in the amount of $493,707.48 and authorized the City Manager to sign all necessary documents to accept the funding.
The City will not be able to use the third party vendor for the distribution of funds. The grant funding is now requiring that the City receive the grant funds directly and submit for direct reimbursement. Due to this administrative change in the procedure for the receipt and distribution of funds, this staff report is requesting that Council Amend the current Fiscal 24-25 Budget to include the $493,707.48 that City Council accepted on December 12, 2023.
ANALYSIS/DISCUSSION
The Clean Mobility Options Voucher Pilot Program (CMO) provides voucher-based funding for zero-emissions car sharing, carpooling/vanpooling, bike sharing/scooter sharing, innovative transit services, and ride-on-demand services in California’s historically underserved communities.
January 2023, CMO announced additional funding for awardees of 1 MPV. The additional funding for Window 1 MPV awardees may be applied to a variety of eligible activities related to insurance compliance, capital acquisition, planning and operations, administration, outreach and marketing, participation in the Clean Mobility Alliance (CMEA) meetings.
On July 25, 2023, City Council accepted the grant application for Window 1 Mobility Project Voucher (MPV) under the Clean Mobility Options (CMO) program; (2) Authorizing the City Manager to Sign all necessary documents to complete the grant submission for additional funding connected to Rialto’s Bike Share Program.
On November 20, 2023, CMO Program Manager approved Rialto’s additional funding request in the amount of $493,707.48. There is no match for this grant.
On December 12, 2023, City Council accepted Window 1 Mobility Project Voucher (MPV-under the Clean Mobility Options (COM)) program in the amount of $493,707.48 and authorized the City Manager to sign all necessary documents to accept the funding.
On February 20, 2024, the City of Rialto and CalStart signed the Amendment to the Voucher, amending the project budget, increasing funding and extending the period of performance to July 5, 2027. Please see below for additional funding:
Outreach & Marketing: $303,707
Operations & Maintenance: $15,600
Voucher Administration: $94,400
Bicycles: $80,000
TOTAL: $493,707
This staff report is requesting that City Council amend the current Fiscal Year 2024-2025 budget to include the $493,707.48 that was accepted by City Council on December 12, 2023. Please note that the City will not be able to use the third-party vendor (CMO) for the distribution of these funds, as the funds will be directly reimbursing the City.
ENVIRONMENTAL IMPACT
The request is not a Project as defined by Section 15378 of the California Environmental Quality Act (CEQA).
GENERAL PLAN CONSISTENCY
Guiding Principle 3: Our government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
LEGAL REVIEW
The City Attorney's Office has reviewed the agreement and approved it as to form.
FINANCIAL IMPACT
Operating Budget Impact
There is no financial impact to the General Fund, this is not a grant match award.
Capital Improvement Budget Impact
No impact.
Licensing
No licensing agreement is needed for this item.