For City Council Meeting [June 11, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Sean Grayson, Interim City Administrator
FROM: Perry Brents, Director of Community Services
Title
Request City Council to Adopt Resolution No. 7521 Extending the End Date of the Board of State and Community Corrections, California Proposition 47 Program Grant Award for one year, including September 30, 2020 to September 30, 2021.
Body
BACKGROUND:
On July 15, 2017, the City Council accepted the Board of State and Community Correction, (BSCC) California Proposition 47 Program Grant Award for 3 years. BSCC had challenges with the grant onboarding process; causing a delay in grant implementation. A resolution to extend the end date of the BSCC California Proposition 47 program grant by one year would correct the delay in implementation and provide the necessary time to fully implement the grant and keep pace with the award funding dates and deadlines.
ANALYSIS/DISCUSSION:
In accepting a one-year grant extension, BSCC has requested the City of Rialto adopt a new Resolution for submittal to the BSCC. Specifically, the BSCC is requesting that the revised City Resolution omit references to the fiscal year and amend the Grant Award for a one-year extension to include September 30, 2020 to September 30, 2021.
As lead agency, the City of Rialto continues to be responsible for ongoing communication and coordination with all partner agencies, monitoring of program activities, and maintenance of program data and oversight of all partner agencies to ensure grant compliance. As specified by the BSCC, the Project Director, Financial Officer, and day-to-day Contact must be employees of the City of Rialto. Every community partner and subcontractor involved with the grant has formally agreed to the specific requirements outlined in the grant Request For Proposal (RFP) and any/all stipulations provided by the BSCC. The program is year round, focusing on providing support services that advance pro-social activity among youth who were engaged in criminal activity and were embroiled in the criminal justice system.
This City of Rialto Prop 47 grant funded project is intended to service youth in the cities of Rialto, Colton, and San Bernardino. To address the gap in services addressing the identified needs in the project area, the T.E.A.M. project will focus on: a) Access to pro-social experiences, b) Disparities in education, and c) Behaviors impacted by substance use disorder and mental health issues.
The Rialto Juvenile Training, Education, Alcohol/Drug, Mental Health Treatment (T.E.A.M.) is a wraparound service model addressing youth recidivism by providing community-based interdisciplinary services to 65 youth between the ages of 14 and 17 who are on probation or who have been arrested, charged with, or convicted of a misdemeanor criminal offense and have a history of mental health issues and/or a substance use disorder.
Any reason to deviate from said process will require the Director of Community Services to obtain consent from the City Council.
ENVIRONMENTAL IMPACT:
The proposed action does not meet the definition of a project as defined by Section 15378 California Environmental Quality Act (CEQA). A “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and excludes the following:
1. Continuing administrative or maintenance activities, such as purchases for supplies, personnel-related actions, general policy and procedure making organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN CONSISTENCY:
The City of Rialto has outlined key goals and objects relating to public safety. The acceptance of the Prop 47 Grant Program award is consistent with meeting the following goals and objectives:
Goal 5-8: Provide effective and comprehensive policing services that meet the safety needs of Rialto.
Policy 5-8.1: Provide timely responses to emergency and nonemergency calls for service 24 hours a day, per the City standards.
LEGAL REVIEW:
The City Attorney has reviewed and approved this staff report, agreement, and resolution.
FINANCIAL IMPACT:
The City of Rialto has been approved and accepted a grant in the amount of $996,975 over three years (attachment A provides the expenditure break-down). The first cycle of the Prop 47 Program Grant was for the period of June 16, 2017 through June 15, 2018. A Grant extension would provide for revising the grant cycle to include September 30, 2020 - September 30, 2021. Staff recommends grant funding cycle continue as would be necessary in the designated revenue and expenditure accounts.
Continue approval of Annual purchase orders in excess of $15,000 with the ability to renew for additional years with the Community Based Organizations (CBOs) for services associated with the Prop 47 Program Grant.
RECOMMENDATION:
Staff recommends that City Council:
• Approve the amended Budget Resolution to extend the end date of the Board of State and Community Corrections, California Proposition 47 Program Grant Award for one year to include September 30, 2020 to September 30, 2021.
• Authorize the issuance of annual purchase orders, in the amounts that are in excess of $15,000 for CBO’s for services associated with the Prop 47 Program Grant with an additional one year extension, without exceeding grant annual budget as stated in grant agreement:
• Authorize the Mayor to execute each annual Prop 47 Program Grant agreement and any amendments she may deem advisable.
• Authorize the City Administrator to be responsible for the administration of the grant.