For City Council Meeting [June 8, 2021]
TO: Honorable City Council
APPROVAL: Sean Grayson, Acting City Manager
FROM: Michael Tahan, Interim Public Works Director
Title
Request City Council to Approve a Services Agreement with Judge Netting Inc. of Garden Grove, CA in the amount of $19,900 for Replacement of the Outfield Baseball Netting at Frisbie Park.
Body
BACKGROUND
During the planning stages of the SR-210 freeway in 2007, the need for a protective net along the northern side of Frisbie Park was identified to prevent flying baseballs onto the freeway area. Due to a construction oversite and the beginning of the winter baseball activities accelerated the need to complete the netting installation in an expedient manner. Prior to the opening of the freeway, notification was provided to SANBAG and the City that the opening of the freeway would be delayed unless a solution was found.
On September 4, 2007, City Council ratified findings of an emergency for the installation of protective netting at Frisbie Park as a solution to prevent baseballs from landing on the freeway. Judge Netting Co., of Costa Mesa was contacted to supply the material, labor and equipment needed to install 882 linear feet of 40 feet high netting connected to the top of the existing perimeter fence.
Over the years the netting has deteriorated and now has holes where a ball can penetrate the netting. A support cable has also broken, requiring the full replacement of the netting and necessary hardware.
ANALYSIS/DISCUSSION
On April 15, 2021, the City’s Procurement Department released RFB No. 21-043 for replacement of the old existing outfield baseball netting at Frisbie Park and published the Notice Inviting Bids in the San Bernardino County Sun, on the City of Rialto website, and on the PlanetBids.com website. A copy of the RFB is included as Attachment 1.
On May 7, 2021, the City received two (2) bids in response to RFB No. 21-043, tabulated in Table 1 below:
TABLE 1
The lowest responsible and responsive bid was $19,900 submitted by Judge Netting Inc. of Garden Grove, CA. Staff reviewed the bid and found Judge Netting Inc. to be properly licensed and qualified. Judge Netting Inc. Disclosure Statement, Contractor’s License, and DIR Registration documents are included as Attachment 2. Staff recommends that the City Council accept the bid received from Judge Netting, Inc. as the lowest responsible and responsive bid. A Professional Services Agreement with Judge Netting, Inc. for the installed Outfield Baseball Netting at Frisbie Park is included as Attachment 3.
ENVIRONMENTAL IMPACT
The requested action is not a “project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a) means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN CONSISTENCY
This action is consistent with Guiding Principal 3A in the General Plan:
Our City Government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
Approval of this action also complies with the following City of Rialto General Plan Goals and Policies:
Goal 2-24: Take advantage of opportunities to increase and enhance open spaces throughout Rialto.
Goal 2-27: Provide a variety of park facilities that meet the diverse needs and interests of the community.
Policy 2-27.1: Establish a Master Plan for Parks and Recreation that achieves a park ratio of 3.0 acres per 1,000 residents, evenly distributes park facilities throughout the community, and contains strategies for funding facilities and maintenance.
Policy 2-27.2: Plan for and designate adequate funding to maintain new and existing parks and facilities.
LEGAL REVIEW
The City Attorney has reviewed and supports this staff report and contract.
FINANCIAL IMPACT
Operating Budget Impact
There is no impact to the operating budget associated with this request.
Capital Improvement Budget Impact
Sufficient funding is available in the Frisbie Park Expansion Project, Capital Projects Fund, Account No. 300-500-8150-3001-150304-22.
Licensing
Prior to execution of the Professional Service Agreement, the vendor shall submit a Business License application and pay a Business License tax at the rate of $79, as well as Administration and State fees.
RECOMMENDATION
Staff recommends that the City Council Approve a Professional Services Agreement to Judge Netting Inc. of Garden Grove, CA in the amount of $19,900 for the Replacement of the Outfield Baseball Netting at Frisbie Park.