For City Council Meeting September 10, 2024
TO: Honorable Mayor and City Council
FROM: G. Michael Milhiser, Interim City Manager
AUTHOR: Tim Sullivan, Director of Public Works
Title
Request the City Council to Delegate Authority to the City Manager or their Designee to Approve Contract Change Orders in the Cumulative Amount of $1,500,000 for the Various Streets Phase 2, City Project No. 240802.
(ACTION)
Body
BACKGROUND
On September 22, 2020, the City Council awarded a Professional Services Agreement (PSA) to Advanced Civil Technologies (ACT) in the amount of $1,823,986.50 for the design of the 2020/2021 Street Overlay & Reconstruction Project, City Project Nos. 180807 and 210804. This work included the design for the reconstruction of two (2) segments of Riverside Avenue, as well as various additional street segments throughout the City with poor pavement condition.
On January 11, 2022, the City Council received a presentation on the City’s Pavement Management Program, approved a revised list of City streets scheduled for overlay and reconstruction, and authorized the release of Request for Bids for the Street Overlay & Reconstruction Project (Various Streets Reconstruction Project), City Project No. 210804.
On April 12, 2022, the City Council approved a Second Amendment to ACT’s contract in the Amount of $201,417.74 for engineering design services for the reconstruction of the additional street segments for the Street Overlay & Reconstruction Project (Various Streets Reconstruction Project), City Project No. 210804.
On November 15, 2022, the City Council awarded a construction contract to Matich Corporation in the amount of $18,155,605.28 for Bid Schedules A, B, and C for the Street Overlay & Reconstruction Project (Various Streets Reconstruction Project, Phase 1), City Project No. 210804.
On April 9, 2024, the City Council awarded Calmex Engineering Inc. a construction contract for Various Streets Phase 2 in the amount of $8,064,168.70. The Various Streets Phase 2 project consists primarily of the street segments within Bid Schedule D of the original bid advertisement. At the meeting, the City Council requested that the contingency component of the project be returned to the Council for consideration.
On August 28, 2024, the additional funding appropriation request was presented to the Economic Development Committee (EDC) for their recommendation.
ANALYSIS/DISCUSSION
City staff is requesting a funding appropriation to be used towards repaving and/or improving additional failing City street segments. The additional funding appropriation will be primarily used for the following improvements under the Various Streets Phase 2 Project contract:
1. Grind and cap Casa Grande Drive between Mango Avenue and Alder Avenue to establish new striping to match the City of Fontana’s striping west of Mango Avenue and open traffic access westbound towards Sierra Avenue.
2. Construct curb and gutter, sidewalk, driveways, and grind and cap Linden Avenue south of the county limits to just south of Norwood Street to fill the area not covered by the new development to the south. The grind and cap will be a temporary safety improvement until the Linden Avenue Widening and Rehabilitation project.
3. Construct improvements at Bloomington Avenue and Randall Avenue, including completion of the pedestrian sidewalk access on Bloomington Avenue heading northwest bound and asphalt grinding and caping of the Bloomington Avenue/Lilac Avenue/Randall Avenue intersection.
4. Construction of curb and gutter, sidewalk, driveways, and widening of the roadway to improve drainage for the homes that experience extreme flooding on Maple Avenue south of Rialto Avenue.
Staff recommends that the City Council authorize the City Manager or their designee to review and approve contract change orders in a cumulative amount not to exceed $1,500,000.
ENVIRONMENTAL IMPACT
The requested action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN CONSISTENCY
This action is consistent with Guiding Principle 3A in the General Plan:
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
Approval of this action also complies with the following City of Rialto General Plan Goals and Policies:
Goal 4-1: Provide transportation improvements to reduce traffic congestion associated with regional and local trip increases.
Policy 4-1.1: Establish and maintain standards for a variety of street classifications to serve both local and regional traffic, including Major Arterial Highways, Major Arterials, Secondary Arterials, Collector Streets, and Local Streets.
LEGAL REVIEW
The City Attorney’s Office has reviewed and approved the staff report.
FINANCIAL IMPACT
Operating Budget Impact
The proposed action will not affect the Operating Budget.
Capital Improvement Budget Impact
The currently adopted project budget for the Various Streets, Phase 2, City Project No. 240802 is $9,785,000 within the following funds:
• Measure I Fund, Account Number 22014310-53001 in the amount of $1,165,000
• Gas Tax Fund, Account Number 22024317-53001 in the amount of $3,400,000
• Gas Tax SB1 Fund, Account Number 22037305-53001 in the amount of $2,200,000
• Grant Capital Fund, Account Number 22234414-53001 in the amount of $1,400,000
• Capital Projects Fund, Account Number 33007305-53001 in the amount of $1,620,000
Staff recommends that an additional $1,500,000 be appropriated from the Gas Tax SB-1, Account No. 22037305-53001-240802-35, to accommodate for the Construction Contract Change Order. Funds are budgeted and available in Fiscal Year 2024/2025 and will not require the adoption of a budget resolution.
RECOMMENDATION:
Staff recommends that the City Council:
1. Delegate Authority to the City Manager or their Designee to Approve Contract Change Orders in the Cumulative Amount of $1,500,000 for the Various Streets Phase 2, City Project No. 240802.