For City Council Meeting [August 22, 2023]
TO: Honorable Mayor and City Council
APPROVAL: Henry Garcia, Interim City Manager
FROM: Tim Sullivan, Director of Maintenance and Facilities
Title
Request City Council to Authorize a Purchase Order in the Amount of $182,600 to BOA Architecture pursuant to their On-Call Agreement for Professional Architectural Services for Design of the Birdsall Park Improvement Project, City Project No. 210304.
(ACTION)
Body
BACKGROUND:
On June 8, 2021 (amended August 24, 2021), the County of San Bernardino Board of Supervisors passed the San Bernardino County Local Fiscal Recovery Fund Spending Plan. The plan allocated the County’s $423.5 million in available funding through December 31, 2024, with the goal of rebuilding stronger communities. The City submitted a proposal for the Birdsall Park Improvement Project (“Project”) in February of 2023 to San Bernardino County for funding consideration. The Project was evaluated and deemed eligible for use of the County’s ARPA allocation, in which the County committed $1,617,950 in ARPA funds for the project.
On June 13, 2023, the City Council adopted Resolution No. 8103 which amended the Capital Improvement Program budget, appropriated $1,617,950 in County ARPA funding to the Birdsall Park Improvement Project, approved a funding agreement with the County of San Bernardino, and transferred $1,000,000 from the Fitness Center Conversion Project to the Birdsall Park Improvement Project.
ANALYSIS/DISCUSSION:
On November 15, 2022, the City Council approved an on-call agreement with BOA Architecture for On-Call Professional Architectural Services for an initial 3-year term, with two 1-year optional extensions.
BOA Architecture submitted a proposal to the City for the Design of the Birdsall Park Improvement Project. The snack bar and restroom facility at Birdsall Park is in need of rehabilitation as the building experiences significant flooding and structural damage, which is a major safety concern for staff, park patrons, and volunteers operating the facility. The proposed project would demolish the current facility, install a new prefabricated building and shade structure, and improve existing ADA conditions.
Staff recommends approval of the proposal provided by BOA Architecture based on their experience with architectural design and a history of good performance. BOA Architecture provided a fee proposal in the amount of $182,600 for the design of the Project. A copy of their proposal is included as Attachment 1. A copy of BOA Architecture’s Disclosure Statement is included in Attachment 2.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act (CEQA). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 “Existing Facilities,” Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities; therefore, the Birdsall Park Improvement Project is considered categorically exempt from CEQA, and a Notice of Exemption will be prepared and filed with the San Bernardino County Clerk.
GENERAL PLAN CONSISTENCY:
The City of Rialto General Plan establishes various guiding principles, goals, and objectives through which the City looks to improve the community and protect the quality of life for our residents. This action is consistent with Guiding Principle 3A in the General Plan:
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
Approval of this action also complies with the following City of Rialto General Plan Goals and Policies:
Goal 3-11: Provide community facilities that adequately support established programs, can accommodate future needs, and are accessible to all members of the community.
LEGAL REVIEW:
The City Attorney has reviewed and supports this staff report.
FINANCIAL IMPACT:
Operating Budget Impact:
There is no impact to the Operating Budget.
Capital Improvement Budget Impact:
The Project is currently funded by the Capital Projects Fund, Account No. 33007304-53001-210304, in the amount of $2,400,000 and $1,617,950 from the Community Service’s Grant Fund, Account No. 22487304-53001-210304.
Funds are budgeted and available in the Capital Projects Fund Account No. 33007304-53001-210304-01 in the amount of $182,600 for BOA Architecture for the design of the Birdsall Park Improvement Project, City Project No. 210304.
Licensing
Prior to the execution of the Professional Service Agreement, the vendor shall submit a business license application and pay a Business License tax at the rate of $254, as well as Administration and State fees.
RECOMMENDATION:
Staff requests that City Council authorize a Purchase Order in the amount of $182,600 to BOA Architecture pursuant to their On-Call Agreement for Professional Architectural Services for the design of the Birdsall Park Improvement Project, City Project No. 210304.