For City Council Meeting [July 9, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster, City Administrator
FROM: Sean Grayson, Acting Public Works Director
Title
Request City Council to (1) Authorize the Issuance of a Purchase Order to Southern California Edison in the amount of $96,289.10 for the Extension of Service and Undergrounding of Electrical Aerial Lines and; (2) Delegate authority to the City Administrator in the Not to Exceed amount of $155,000 for Change Orders with Pacific Hydrotech Corporation for Utility Undergrounding and connection of utility services for Fire Station 205.
(ACTION)
Body
BACKGROUND:
On August 14, 2018, City Council awarded a construction contract to Pacific Hydrotech Corporation (PHC) in the Amount of $3,646,800 for construction of Fire Station 205 Phase 1 Project, City Project No. 170203. The project is currently under construction.
ANALYSIS/DISCUSSION:
During the design phase, the City identified electrical service requirements for the project including the undergrounding of existing distribution lines along the Willow Avenue frontage through Southern California Edison (SCE). The design team coordinated with SCE for the subject services and SCE provided design plans. A copy of the SCE plans is included as Attachment 1. Along with the design plans, SCE has provided two (2) invoices totaling $96,289.10 for work SCE will complete, as identified on Table 1 below. SCE Invoices for the service extension are included as Attachment 2.
Staff is currently negotiating with Pacific Hydrotech Corporation to perform the following tasks:
• Undergrounding conversion of utilities (SCE, AT&T, CrownCastle fiber optic, and MCI fiber optic).
• Connecting services from SCE and AT&T for the Fire Station 205.
Table 1- SCE Service Cost / Requested Delegated Authority for Change Order
|
Invoices / CO Authority |
Description |
Cost |
|
7590217824 |
Relocate Pole and Primary UG |
$ 86,810.60 |
|
7590217817 |
New Meter and Service |
$ 9,478.50 |
|
To Be Determined |
Delegated Authority for Utility CO |
$155,000.00 |
The subject improvements will provide electrical services to the Fire Station 205 facilities, such as the Apparatus Building Modular, and permanent fire station 205, lighting, irrigation timers, and other Fire Station facilities as shown on the approved plans. Included in the cost is the unergrounding of electric and communication aerial service along the frontage on Willow Avenue.
ENVIRONMENTAL IMPACT:
The City prepared an Initial Study and Mitigated Negative Declaration (IS/MND) for the Fire Station 205 project. The City circulated the Initial Study for public review and comment for a 20-day period, and the City received one (1) comment letter. The Development Review Committee reviewed the Fire Station 205 project and approved a Mitigated Negative Declaration on December 6, 2017. On December 11, 2017, the City filed a Notice of Determination (NOD) with the County Clerk.
GENERAL PLAN CONSISTENCY:
Approval of this action complies with the following City of Rialto Guiding Principles, General Plan Goals and Policies:
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
Goal 3-6: Require that all developed areas within Rialto are adequately served with essential public services and infrastructure.
Policy 3-6.1: Coordinate all development proposals with other affected public entities to ensure the provision of adequate public facilities and infrastructure services.
Policy 3-6.3: require an increasing level of public safety infrastructure and service capability ties to population increase and increasing service demand.
Goal 5-3: Increase the City’s fire protection capabilities, and implement fire prevention regulations and standards that minimize potential fire hazards and fire losses.
Policy 5-3.1: Provide for fire personnel, equipment, and fire stations to have adequate and appropriate resources to meet the needs and serve all areas of Rialto.
Policy 5-3.6: Establish a fire station south of I-10, and improve fire coverage capabilities of this area.
LEGAL REVIEW:
The City Attorney has reviewed and approved the staff report.
FINANCIAL IMPACT:
Operating Budget Impact
The requested Purchase Order approval will not have an impact on the operating budget.
Capital Improvement Budget Impact:
The Purchase Order to SCE in the amount of $96,289.10 budgeted and available in the Fire Development Fund Account No. 217-500-5176-3001-170203-15. The proposed Change Order in the amount of $155,000 with Pacific Hydrotech Corporation, is budgeted and available in the Fire Development Fund Account No. 217-500-5176-3001-170203-05.
Licensing
The Business License tax for the Change Order final amount will be paid by the vendor prior to execution of the Construction Contract Change Order(s).
RECOMMENDATION:
Staff recommends that the City Council (1) authorize the issuance of a Purchase Order to Southern California Edison in the amount of $96,289.10 for extension of electrical service and undergrounding of Electrical Service; and (2) Delegate authority to the City Administrator in the Not to Exceed amount of $155,000 for Change Orders with Pacific Hydrotech Corporation for Utility Undergrounding and connection of utility services for Fire Station 205.