For City Council Meeting August 27, 2024
TO: Honorable Mayor and City Council
FROM: G. Michael Milhiser, Interim City Manager
AUTHOR: Tim Sullivan, Director of Public Works
Title
Request City Council to Authorize the Release of Bids for the Birdsall Park Improvement Project, City Project No. 210304.
Body
RECOMMENDATION:
Staff recommends that the City Council authorize the release of bids for the Birdsall Park Improvement Project, City Project No. 210304.
BACKGROUND:
On June 8, 2021 (amended on August 24, 2021), the County of San Bernardino Board of Supervisors passed the San Bernardino County Local Fiscal Recovery Fund Spending Plan. The plan allocated the County’s $423.5 million in available funding through December 31, 2024, with the goal of rebuilding stronger communities. The City submitted a proposal for project funding for the Birdsall Park Improvement Project (“Project”) in February of 2023 to San Bernardino County. The Project was evaluated and deemed eligible for use of the County’s ARPA allocation in which the County committed $1,617,950 in ARPA funds for the project.
On August 22, 2023, the City Council authorized a purchase order to BOA Architecture in the amount of $182,600 for the design of the Birdsall Park Improvement Project, pursuant to their on-call agreement for Professional Architectural Services.
The Birdsall Park Improvement Project, City Project No. 210304, had a previous budget allocation of $1,400,000 from the Capital Projects fund. On June 13, 2023, the City Council adopted Resolution No. 8103 to amend the Capital Improvement Program and appropriate the County’s contribution of $1,617,950 to the Project through an agreement with the County of San Bernardino. Further, the Council approved transferring $1,000,000 from the Fitness Center Conversion Project to the Birdsall Park Improvement Project.
ANALYSIS/DISCUSSION:
The snack bar and restroom facility at Birdsall Park is in significant need of rehabilitation as the building experiences significant flooding and structural damage, which is a major safety concern for staff, park patrons, and volunteers operating the facility. The proposed project would demolish the current facility, install a new prefabricated building, and improve existing ADA conditions. The layout and design were coordinated with the local league to help meet the needs at Birdsall Park.
The tentative timeline for the award is as follows:
Anticipate Release of Bids to be Issued September 2024
Anticipate Award by City Council November 2024
Anticipate the Start of Construction January 2025
Anticipate Construction Completion December 2025
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act (CEQA). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 “Existing Facilities,” Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities; therefore, the Birdsall Park Improvement Project is considered categorically exempt from CEQA, and a Notice of Exemption will be prepared and filed with the San Bernardino County Clerk.
GENERAL PLAN CONSISTENCY:
The City of Rialto General Plan establishes various guiding principles, goals, and objectives through which the City looks to improve the community and protect the quality of life for our residents. This action is consistent with Guiding Principle 3A in the General Plan:
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
Approval of this action also complies with the following City of Rialto General Plan Goals and Policies:
Goal 3-11: Provide community facilities that adequately support established programs, can accommodate future needs, and are accessible to all members of the community.
LEGAL REVIEW:
The City Attorney’s Office has reviewed the staff report.
FINANCIAL IMPACT:
Operating Budget Impact:
The proposed action will not affect the Operating Budget.
Capital Improvement Budget Impact:
The Project is currently funded by the Capital Projects Fund, Account No. 33007304-53001-210304 in the amount of $2,400,000 and $1,617,950 from the Community Service’s Grant Fund, Account No. 22487304-53001-210304.
The Project currently has a balance of $3,835,950, and the Engineer’s estimated cost for the Project is $3.2M.
Licensing
A business license or payment of applicable fees is not required for this action.