For City Council Meeting July 28, 2026
To: Honorable Mayor and City Council
APPROVAL: Tanya Williams, City Manager
FROM: Yazdan Emrani, P.E., Director of Public Works
Title
Request City Council to: (1) Approve a Contract Services Agreement with Securitas Electronic Security, Inc. for Annual Access and Intrusion Alarm System Monitoring, Maintenance and Repair Services in the Not-to-Exceed Amount of $163,104.33 for Fiscal Year 2026/2027; and (2) Authorize the City Manager or Their Designee to Execute all Related Documents.
(ACTION)
Body
RECOMMENDATION
Staff recommends that the City Council:
1) Approve a contract services agreement with Securitas Electronic Security, Inc. for the annual access and intrusion alarm system monitoring, maintenance, and repair services in the not-to-exceed amount of $163,104.33 for Fiscal Year 2026/2027; and
2) Authorize the City Manager or their designee to execute all related documents.
BACKGROUND
In 2006, the City authorized a Professional Services Agreement with an outside consultant to complete a comprehensive professional analysis to evaluate the adequacy of the City’s security system. That process resulted in the completion of a Request for Bid (RFB) for the construction and installation of an enhanced, centrally controlled security and access control system. Henry Bros. Electronics, Inc. (HBE) ultimately met the cost vs. benefit standard of the RFB and showed the greatest understanding of the City’s current and future needs.
On June 5, 2007, City Council awarded a contract to HBE for the installation and monitoring of a Citywide security system, and on May 26, 2009, it approved a Notice of Completion for the project's completion and acceptance. The project covered all City facilities and added Citywide facility access control, updated technology, electronic gates, and panic alarms in some locations.
In December 2010, Kratos Public Safety & Security Solutions, Inc. (Kratos) acquired HBE, and on August 9, 2011, City Council approved Kratos as a sole-source provider for security systems as part of the efforts to ensure continuity and maintain high-security standards.
In June 2018, Kratos was acquired by Securitas Electronic Security, Inc. (Securitas). A copy of the acquisition letter is included as Attachment 1. Securitas continues to provide Citywide security monitoring services that were previously provided by HBE and Kratos.
ANALYSIS/DISCUSSION
Securitas is currently providing the City with the Platinum-level service plan, which includes same-day maintenance and repair services 24 hours a day, annual preventative maintenance inspections, annual alarm monitoring, and manufacturer software support. The City has used this plan for many years and is satisfied with its results.
Historically, Securitas has had a 3% Consumer Price Index (CPI) increase each year. The term of the proposed agreement is for three (3) years, with the option of two (2) additional one (1) year extensions, should the City Council elect to extend the contract. The Services Agreement with Securitas is included as Attachment 2, and a copy of the Conflict Disclosure Form is included as Attachment 3. A projected cost proposal for the services is shown in Table 1 below and included as Attachment 4.
Table 1
Staff is requesting that the agreement amount include additional funding to cover the costs of unforeseen expenses of $20,000 per fiscal year for the duration of the contract. The additional funding is based on the average dollar amount spent with Securitas to cover items such as new security installations and the replacement of obsolete hardware, which are not covered by Securitas’s Scope of Service.
ENVIRONMENTAL IMPACT
Approval of the security system maintenance and monitoring services is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN CONSISTENCY
This action is consistent with Guiding Principle 3 in the General Plan:
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
LEGAL REVIEW
The City Attorney’s Office has reviewed the agreement and approved it as to form.
FINANCIAL IMPACT
Operating Budget Impact
Funds for the Service Agreement with Securitas Electronic Security, Inc., in the amount of $163,104.33, have been incorporated in the Fiscal Year 2026/2027 budget under the Facilities Maintenance Fund Account No.10107302-52011 for the Access and Intrusion Alarm Monitoring Services. This amount includes an additional $20,000 for services and improvements.
Capital Improvement Budget Impact
This action has no impact on the Capital Improvement budget.
Licensing
Securitas Electronic Security, Inc. will pay a Business License tax prior to the execution of the Service Agreement.