For City Council Meeting [June 8, 2021]
TO: Honorable Mayor and City Council
APPROVAL: Sean Grayson, Acting City Manager
FROM: Michael Tahan, Interim Public Works Director
Title
Request City Council to Approve the Issuance of a Purchase Order to Pacific Park & Playground, Inc. of Huntington Beach, CA in the Amount of $27,051.30 for Pneumatic Truck Blown-in Certified Playground Mulch at Parks Citywide.
Body
BACKGROUND
The City of Rialto utilizes two forms of playground fall protection to be complaint with IPEMA (International Play Equipment Manufacturers Association), rubberized and woodchips. Rubberized surfaces are found in most of the City’s playgrounds, especially the newer playgrounds, such as Frisbie Park and Joe Sampson Park. The other surface used by the City is Certified fiber Woodchips. This surface provides fall protection but must be replenished throughout the year.
The Public Works Parks Divisions replenishes the playground mulch within the Parks Citywide. These Parks include:
• Andreson Park, 726 S. Lilac Avenue
• Birdsall Park, 2611 N. Linden Avenue
• Bud Bender Park, 235 N. Lilac Avenue
• Flores Park, 1020 W. Etiwanda Avenue
• Jerry Eves Park, 1485 N. Ayala Drive
• Rialto City Park, 130 E. San Bernardino Avenue
To increase productivity, the Maintenance Division sought out bids from local vendors providing the Pneumatic Blown-in type replenishment. This is for when a vendor has a truck mounted pneumatic blower that distributes the wood mulch. The result is a more even, non-compacted surface that provides even better fall protection. Traditionally, Public Works Maintenance would order the material and distribute it via a tractor. Staff has found that this compacts the mulch, requiring more mulch to be purchased than needed.
ANALYSIS/DISCUSSION
On April 9, 2021, the City’s Procurement Department released RFB No. 21-042 as a line item bid for Installed Certified Playground Mulch and published the Notice Inviting Bids in the San Bernardino County Sun, on the City of Rialto website, and on the PlanetBids.com website.
On April 23, 2021, the City received two (2) bids in response to RFB No. 21-042, tabulated in Table 1 below:
TABLE 1
The Bid Abstract for RFB No. 21-042 is included as Attachment 1. The lowest responsible and responsive bid was $27,051.30 submitted by Pacific Park & Playground, Inc. of Huntington Beach, CA. Staff reviewed the bid and found Pacific Park & Playground, Inc. to be properly licensed and qualified. Pacific Park & Playground, Inc’s Disclosure Statement and Contractor’s License documents are included as Attachment 2. Staff recommends that the City Council accept the bid received from Pacific Park & Playground, Inc. as the lowest responsible and responsive bid.
ENVIRONMENTAL IMPACT
The requested action is not a “project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a) means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN CONSISTENCY
This action is consistent with Guiding Principal 3A in the General Plan:
Our City Government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
Approval of this action also complies with the following City of Rialto General Plan Goals and Policies:
Goal 2-24: Take advantage of opportunities to increase and enhance open spaces throughout Rialto.
Goal 2-27: Provide a variety of park facilities that meet the diverse needs and interests of the community.
Policy 2-27.1: Establish a Master Plan for Parks and Recreation that achieves a park ratio of 3.0 acres per 1,000 residents, evenly distributes park facilities throughout the community, and contains strategies for funding facilities and maintenance.
Policy 2-27.2: Plan for and designate adequate funding to maintain new and existing parks and facilities.
LEGAL REVIEW
The City Attorney has reviewed and supports this staff report.
FINANCIAL IMPACT
Operating Budget Impact
Sufficient funding is available in Park Maintenance Account No. 010-500-7304-2011 for the requested purchase order.
Capital Improvement Budget Impact
There is no impact to the Capitol Improvement budget with this request.
Licensing
Prior to execution of the Professional Service Agreement, the vendor shall submit a Business License application and pay a Business License tax at the rate of $79, as well as Administration and State fees.
RECOMMENDATION
Staff recommends that the City Council Approve the Issuance of a Purchase Order to Pacific Park & Playground, Inc. of Huntington Beach, CA in the amount of $27,051.30 for Pneumatic Truck Blown-in Certified Playground Mulch at Parks Citywide.