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Title:
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Request City Council to: (1) Approve a Professional Service Agreement Amendment No. 2 with GovInvest in an Amount not to Exceed $106,225 to Support the City's Compliance and Standards Required for Audit Readiness Through Actuarial Valuation Reports; and (2) Authorize the City Manager/Executive Director or Their Designee to Execute all Related Documents.
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For City Council Meeting September 23, 2025
TO: Honorable Mayor and City Council
FROM: Tanya Williams, City Manager
AUTHOR: Scott Willians, Director of Finance
Title
Request City Council to: (1) Approve a Professional Service Agreement Amendment No. 2 with GovInvest in an Amount not to Exceed $106,225 to Support the City's Compliance and Standards Required for Audit Readiness Through Actuarial Valuation Reports; and (2) Authorize the City Manager/Executive Director or Their Designee to Execute all Related Documents.
Body
RECOMMENDATION
Staff recommends that the City Council:
1) Approve a Professional Service Agreement Amendment No. 2 with GovInvest in an amount not to exceed $6,000 to support the City's compliance and standards required for audit readiness through actuarial valuation reports; and
2) Authorize the City Manager/Executive Director or their designee to execute all related documents.
BACKGROUND
On February 3, 2025, the City entered into a Professional Services Agreement (PSA) with GovInvest to develop an online platform for calculating labor-related expenses used in budgeting and union negotiations. The agreement includes a $7,000 implementation fee and a three-year annual subscription of $21,075, for a total contract amount of $70,225.
On May 8, 2025, the City amended the PSA to add Strategic Consulting Services and Actuarial Valuation Reports at an additional cost of $30,000, bringing the total agreement amount to $100,225.
ANALYSIS/DISCUSSION
While preparing the Other Post-Employment Benefits (OPEB) Actuarial Reports, City staff and GovInvest identified the need for additional services to generate reports at the bargaining unit level to ensure compliance with applicable standards. These services will increase the PSA by $6,000, bringing the total not-to-exceed amount to $106,225.
ENVIRONMENTAL IMPACT
The request is not a "Project" as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a "Project" means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN CONSISTENCY
This action is consistent with the City of Rialto's General Plan Guiding Principle 3, Rialto's Economic Environment is Healthy and Diverse. "Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business."
LEGAL REVIEW
The City Attorney's Office has reviewed the agreement and approved it as to form.
FINANCIAL IMPACTS
Operating Budget Impact
Funds are available in Finance Administration, Contract Services Account.
Capital Improvement Budget Impact
There is no impact on the Capital Improvement Budget.
Licensing
Prior to execution of the Professional Service Agreement GovInvest shall submit a business license application and pay a Business License tax at the applicable rate, as well as Administration and State fees.
ATTACHMENTS
1. GovInvest Conflict Disclosure Form
2. Second Amendment to the Services Agreement with GovInvest Inc.