For City Council Meeting [August 22, 2023]
TO: Honorable Mayor and City Council
APPROVAL: Henry Garcia, Interim City Manager
FROM: Jonathan Ballard, Acting Information Technology Manager
Title
Request City Council to (1) Approve the Renewal of the Small Municipal and County Government Enterprise Agreement (SGEA) for a three-year agreement in the amount of $170,100.00 with ESRI, Inc; and (2) Authorize the Interim City Manager or his Designee to Execute all Documents.
(ACTION)
Body
BACKGROUND
The City of Rialto uses Geographic Information System (GIS) software to support the creation of maps and as a tool to support decision-making in areas such as planning, design, maintenance, repair, and emergency response. GIS integrates hardware, software, and data for capturing, managing, analyzing, and displaying all forms of geographically referenced information. GIS allows us to view, understand, question, interpret, and visualize data in many ways that reveal relationships, patterns, and trends in the form of maps, reports, and charts.
ANALYSIS/DISCUSSION
Since 2003 the City has invested resources in purchasing licenses with ESRI. The existing three-year contract for the Enterprise Agreement will expire in September 2023.
List of products:
Uncapped Quantities
Desktop Software and Extensions (Single Use) ArcGIS Desktop Advanced
ArcGIS Desktop Standard ArcGIS Desktop Basic
ArcGIS Desktop Extensions: ArcGIS 3D Analyst, ArcGIS Spatial Analyst, ArcGIS Geostatistical
Analyst, ArcGIS Publisher, ArcGIS Network Analyst, ArcGIS Schematics, ArcGIS Workflow Manager,
ArcGIS Data Reviewer
Enterprise Software and Extensions
ArcGIS Enterprise (Advanced and Standard)
ArcGIS Monitor
ArcGIS Enterprise Extensions: ArcGIS 3D Analyst,
ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst,
ArcGIS Network Analyst, ArcGIS Schematics, ArcGIS
Workflow Manager, ArcGIS Data Reviewer
Enterprise Additional Capability Servers
ArcGIS Image Server
Developer Tools
ArcGIS Runtime Standard
ArcGIS Runtime Analysis Extension
Limited Quantities
One (1) Professional subscription to ArcGIS Developer
Two (2) ArcGIS CityEngine Single-Use Licenses
250 ArcGIS Online Viewers
250 ArcGIS Online Creators
37,500 ArcGIS Online Service Credits
250 ArcGIS Enterprise Creators
5 ArcGIS Insights in ArcGIS Enterprise
5 ArcGIS Insights in ArcGIS Online
50 ArcGIS Location Sharing for ArcGIS Enterprise
50 ArcGIS Location Sharing for ArcGIS Online
4 ArcGIS Parcel Fabric User Type Extensions (Enterprise)
4 ArcGIS Utility Network User Type Extensions (Enterprise)
4 ArcGIS Trace Network User Type Extensions (Enterprise)
OTHER BENEFITS
Number of Esri User Conference registrations provided annually 4
Number of Tier 1 Help Desk individuals authorized to call Esri 4
Maximum number of sets of backup media, if requested* 2
Five percent (5%) discount on all individual commercially available instructor-led training classes at Esri facilities purchased outside this Agreement.
ENVIRONMENTAL IMPACT
The proposed action does not meet the definition of a project as defined by Section 15378 California Environmental Quality Act (CEQA). A “Project” means the whole of an action, which has the potential to result in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and excludes the following:
1) Continuing administrative or maintenance activities, such as purchases for supplies, personnel-related actions, general policy, and procedure making, and
2) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN CONSISTENCY
This action is consistent with Guiding Principle 3A in the General Plan:
Our City government will lead by example and operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
LEGAL REVIEW
The City Attorney has reviewed and supports this staff report.
FINANCIAL IMPACT
Operating Budget Impact
Sufficient funds have been budgeted and appropriated for the annual maintenance of ESRI Enterprise Agreement in Information Technology Contract Services Account Number 10102152-52011 in the amount of $56,700 annually. This amount will be included in the future operating budget.
Capital Improvement Budget Impact
No Impact.
Licensing
The proposed action will require payment of a business license tax.
RECOMMENDATION
Staff recommends that the City Council:
(1) Approve the Renewal of the Small Municipal and County Government Enterprise Agreement (SGEA) for a three-year agreement in the amount of $170,100.00 with ESRI, Inc; and (2) Authorize the Acting City Manager or his Designee to Execute all Documents.