For City Council Meeting May 28, 2024
TO: Honorable Mayor and City Council
APPROVAL: G. Michael Milhiser, Interim City Manager
FROM: Tim Sullivan, Director of Maintenance and Facilities
Title
Request City Council to 1) Adopt Resolution No. 8238, Accepting the SB 1383 Local Assistance Grant Program, FY 2022-23 for the City of Rialto in the amount of $274,747; 2) Authorize a Purchase Order with Clairemont Equipment for the purchase of an MBH6 Finn Bark Blower through Sourcewell; and 3) Authorize the City Manager or Their Designee to Execute all Related Documents.
(ACTION)
Body
RECOMMENDATION
Staff recommends that the City Council:
1. Adopt a Resolution No. 8238, Accepting the SB 1383 Local Assistance Grant Program, FY 2022-23, for the City of Rialto in the amount of $274,747.
2. Authorize a Purchase Order with Clairemont Equipment for the purchase of an MBH6 Finn Bark Blower through Sourcewell.
3. Authorize the City Manager or Their Designee to Execute all Related Documents.
BACKGROUND
In September 2023, the Department of Resources Recycling and Recovery (CalRecycle) opened the SB 1383 Local Assistance Grant Program pursuant to Chapter 395, Statutes of 2016 for the 2022/2023 fiscal year. The purpose of this noncompetitive grant is to provide funding to local jurisdictions to assist with implementing regulation requirements associated with SB 1383. For this grant cycle, $90,000,000 was available, subject to funding availability; the base award for each eligible jurisdiction was $75,000.
On November 14, 2023, the City Council granted staff approval to submit a grant application for the SB 1383 Local Assistance Grant Program pursuant to Chapter 395, Statutes of 2016, that meets the $75,000 base award for each eligible applicant.
ANALYSIS/DISCUSSION
Staff submitted the application to CalRecycle on November 15, 2023, requesting funding in the amount of $101,789.91 to purchase a Finn Bark Blower to apply compost, bark, or cover mulch to the turf in parks, street medians, and other City facilities. The procurement of recycled organic products, compost, and/or mulch is a requirement of SB 1383. The City’s mandated annual procurement target is 8,205 tons of compost/mulch.
On February 26, 2024, The Department of Resources Recycling and Recovery (CalRecycle) approved awards for the SB 1383 Local Assistance Grant Program, FY 2022-23, to the City of Rialto in the amount of $274,747. Funding awarded by CalRecycle exceeded the amount initially requested in the grant application submitted. Table 1 below indicates how the awarded funds will be spent:
Table 1
All services or purchases listed in the table above are within the City Manager’s signature authority except for the Finn Bark Blower. Staff is requesting the City Council authorize a Purchase Order with Clairemont Equipment for the purchase of an MBH6 Finn Bark Blower through the cooperative purchase program Sourcewell.
In 2011, the City of Rialto entered an Interlocal contract with Sourcewell to participate in its cooperative purchasing program. In 2022, the City of Rialto renewed the agreement with Sourcewell. Sourcewell is a “Government-to-Government” procurement service available nationwide. This cooperative purchasing program assists local governments in reducing costs by capitalizing on bulk purchasing power and pre-established competitive bids. Pursuant to the provisions of the City’s Purchasing Ordinance, Section 2.48.210, “Cooperative Purchasing Programs,” the City Council may authorize the acquisition of the Bark Blower through a joint powers or other cooperative purchasing program.
ENVIRONMENTAL IMPACT
The proposed request is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN CONSISTENCY
The City of Rialto General Plan establishes various guiding principles, goals, and objectives through which the City looks to improve the community and protect the quality of life for our residents. This action is consistent with Guiding Principle 3A in the General Plan:
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
Approval of this action also complies with the following City of Rialto General Plan Goals and Policies:
Goal 2-34: Achieve waste recycling levels that meet or exceed State mandates. Achieve maximum waste recycling in all sectors of the community: residential, commercial, industrial, institutional, and construction.
Goal 3-10: Minimize the volume of solid waste that enters local and regional landfills.
LEGAL REVIEW
The City Attorney’s Office has reviewed the resolution and approved it as to form.
FINANCIAL IMPACT
Operating Budget Impact
This grant is a reimbursement grant which will require an initial appropriation of funds to accounts: 22127042-52020 for $59,863.46, 22127042-53050 for $214,883.54, and an increase in estimated revenues to account 22127042-47562 for $274,747.
Capital Improvement Budget Impact
The requested action does not impact the Capital Improvement Budget.
Licensing
The proposed action will not require the payment of a business license tax.