For City Council Meeting [January 23, 2024]
TO: Honorable Mayor and City Council
APPROVAL: Arron Brown, Acting City Manager
FROM: Shama P. Curian, Director of Human Resources and Risk Management
Title
Request the City Council to (1) Adopt Resolution No. 8177, approving the agreement with City of Rialto and the Rialto City Employees Association; (2) Adopt Resolution No. 8178 Approving an Agreement with Teamsters Mid-Management Union and (3) Authorize the Acting City Manager or Designee to Execute All Documents for the implementation of a 4/10 schedule with the City Hall business hours to be that of Monday-Thursday, 7:00 am to 6:00 pm.
Body
BACKGROUND/DISCUSSION
The City Hall offices are currently open Monday through Friday, from 7:00am to 6:00pm. Employees within the Rialto City Employees Association (“RCEA”) and the Teamsters Mid-Management Union (“TMMU”) work a split 4/10 schedule; some employees assigned to a 10-hour Monday-Thursday schedule, while others are assigned to a 10-hour, Tuesday-Friday schedule. Department Directors and Unrepresented Managers are on a 5/40 schedule, working Monday-Friday, at 8 hours per day. The various alternate work schedules have caused difficulty with employees being off different days; operational efficiencies within departments lag or stagnate due to scheduling conflicts. There is difficulty in obtaining coverage to have offices remain open during lunch hours on Mondays and Fridays, and weeks where there are Holidays, further productivity is lost due to only two out of the five days having full staff.
Although the City is currently negotiating the successor Memoranda of Understanding with both the RCEA and TMMU groups, the negotiating team felt this item significant enough to be brought separately to the City Council for discussion.
The attached Agreements define the day that City Hall offices will be closed and office hours for those positions in the bargaining groups of TMMU and RCEA. Additionally, there are specific schedule exemptions to the classifications of Assistant Fire Marshal, Building Inspector, Community Compliance Officer, and Community Compliance Manager in which those positions’ schedules will be based on department and operational needs.
Unrepresented Management and Executive Management will also be on a Monday through Thursday, 4/10 schedule with the understanding that their departments/divisions are expected to be open should situations arise on an as-needed basis.
The proposed date for implementing the schedule change is Sunday February 11, 2024, as Sunday is the beginning of the pay period. For those offices that are frequented by customers and residents, notices will be placed in prominent areas within each office to highlight the change in business hours. Additionally, this change will also be posted on the City’s channel, on the City’s website, via various social media platforms and highlighted in employees’ signature lines in their emails.
The Billing Drop Box will continue to be honored as received on the business day prior to Monday morning collection. So, those bill payments placed within the drop box prior to Monday morning collection will be stamped in as the prior Thursday afternoon received.
ENVIRONMENTAL IMPACT
The request is not a Project as defined by Section 15378 of the California Environmental Quality Act (CEQA).
GENERAL PLAN CONSISTENCY
This action is consistent with Guiding Principle 3A in the General Plan:
Our City government will lead by example, and will operate in an open, transparent, and responsible manner that meets the needs of the citizens and is a good place to do business.
LEGAL REVIEW
The City Attorney has reviewed and supports this staff report.
FINANCIAL IMPACT
Operating Budget
There will be no fiscal impact to the operating budget.
Capital Improvement Budget
There will be no fiscal impact to the Capital Improvement Budget.
RECOMMENDATION
Staff Recommends that the City Council Request the City Council to (1) Adopt Resolution No._______, approving the agreement with City of Rialto and the Rialto City Employees Association; (2) Adopt Resolution No. XXXX Approving an Agreement with Teamsters Mid-Management Untion and (3) Authorize the Acting City Manager or Designee to Execute All Documents for the implementation of a 4/10 schedule with the City Hall business hours to be that of Monday-Thursday, 7:00 am to 6:00 pm.