For City Council Meeting [January 23, 2024]
TO: Honorable Mayor and City Council
APPROVAL: Arron Brown, Acting City Manager
FROM: Tim Sullivan, Director of Maintenance and Facilities
Title
Request City Council to Authorize the Release of Bids for the Rialto Library Atrium Conversion, City Project No. 230203.
Body
BACKGROUND:
In July 2022, City staff began discussions with the Rialto Library and County ARPA compliance employees regarding a project to fund the design and construction of the conversion of the two (2) open atriums at the Rialto Library (“Project”). These under-utilized outdoor atriums would be converted into enclosed study room areas to expand Library uses. Each open atrium is approximately 300 square feet for a total area of 600 square feet. The additional square footage will extend the usable sheltered space for Library programming. The Project was evaluated and determined to be an eligible use of the County’s ARPA allocation.
On November 15, 2022, the City Council approved a funding agreement with the County of San Bernardino for the Rialto Library Study Room Project. The County will reimburse all expenditures associated with the project. The Agreement establishes funding transfers by the County of an amount not to exceed $700,000 to the City on a reimbursement basis for expenditures related to the Project.
On April 11, 2023, the City Council approved a purchase order to Westgroup Designs Inc. in the amount of $141,680 pursuant to their On-Call Professional Services Agreement for Professional Architectural Services for the Rialto Library Atrium Conversion.
ANALYSIS/DISCUSSION:
Westgroup Designs Inc. has completed the final plans, specifications, and estimates, and the project is ready for advertisement for construction bids.
The tentative timeline for the construction award is as follows:
Anticipate Release of Bids to be Issued February 2024
Anticipate Award by City Council April 2024
Anticipate Start of Construction June 2024
Anticipate Construction Completion September 2024
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act (CEQA). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 “Existing Facilities,” Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities; therefore, the Rialto Library Study Room Project is considered categorically exempt from CEQA, and Notice of Exemptions will be prepared and filed with the San Bernardino County Clerk.
GENERAL PLAN CONSISTENCY:
This action is consistent with Guiding Principle 3A in the General Plan:
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
Approval of this action also complies with the following City of Rialto General Plan Goals and Policies:
Goal 3-11: Provide community facilities that adequately support established programs, can accommodate future needs, and are accessible to all members of the community.
Goal 3-13: Provide high-quality library resources to meet the educational, cultural, and lifelong learning needs of all residents.
Policy 3-13.1: Continue the innovative partnership with the San Bernardino County Library and Friends of the Rialto Library to improve the quality of library services in Rialto.
Policy 3-13.2: Coordinate with San Bernardino County to develop programs and services that meet future needs of adults, children, and new readers.
LEGAL REVIEW:
The City Attorney has reviewed and supports this staff report.
FINANCIAL IMPACT:
Operating Budget Impact:
The proposed action will not affect the Operating Budget.
Capital Improvement Budget Impact:
The project is funded by the County ARPA Grant funds, Account No. 22234430-53001-230203, and has an available budget of $558,000 for construction.
Licensing
A business license or payment of applicable fees are not required for this action.
RECOMMENDATION:
Staff recommends that the City Council authorize the Release of Bids for Rialto Library Atrium Conversion, City Project 230203.