For Water Subcommittee Meeting, November 19, 2026
TO: Water Subcommittee Members
APPROVAL: Yazdan Emrani, P.E., Director of Public Works & Utilities
AUTHOR: Nicole Hemmans, Senior Administrative Analyst
Title
Request Water Subcommittee Receive an Update on the Citywide Security Project. (ACTION)
Body
RECOMMENDATION:
Staff requests that the Water Subcommittee receive an Update on the Citywide Security Project.
BACKGROUND
The Citywide Integrated Security Solutions Project is intended to enhance the security and resiliency of the City’s water and wastewater facilities.
On May 9, 2023, the City Council authorized a Professional Services Agreement with Triad Consulting & System Design Group, LLC (TRIAD), in an amount not to exceed $361,725, for security assessment and design services. The project encompasses twenty-eight water and wastewater facility sites.
On July 22, 2025, the City Council authorized the release of bids for the project. The first solicitation was advertised on February 17, 2026, with a bid deadline of April 2, 2026. No bids were received.
The project was subsequently readvertised on April 17, 2026. On May 28, 2026 meeting, the Water Subcommittee received an update on the second solicitation, including a June 15, 2026 bid deadline and an anticipated schedule for bid review and contract award.
ANALYSIS/DISCUSSION
Second Solicitation Results
Bids received through the second solicitation varied substantially in price and in their interpretation of the required scope of work. Staff’s review identified higher-priced submissions ($30,199,336) that included costs beyond the requested scope and lower-priced submissions ($12,888,888) that omitted costs necessary to complete the work. Each submission also missed pertinent project requirements.
These differences demonstrated the need to revise the bid documents to obtain more complete and comparable submissions through a third solicitation.
Proposed Third Solicitation
The revised approach will separate the project into three bid packages:
1. Block walls and fencing;
2. Towers and wireless infrastructure; and
3. Security equipment and system installation.
All three packages will be advertised concurrently, allowing contractors to bid directly on the work within their respective trades. This approach is intended to avoid the additional percentage markups associated with procuring those services through a general contractor and improve the transparency of project pricing.
Staff anticipates presenting a request to authorize the third solicitation to the City Council in February 2027, upon completion of the revised bid documents and necessary reviews. Following authorization, staff would advertise the project, conduct the bidding process, and evaluate the submissions before returning with contract award recommendations. Construction start and completion dates will be updated after the procurement schedule and contractor availability are established.
TRIAD Proposal for Extended Services
TRIAD submitted a revised proposal dated August 25, 2026, to assist the City with preparing the revised bid packages and evaluating submissions received through the third solicitation.
The proposed services include updating drawings, specifications, and bid forms; assisting with pre-bid meetings and site visits; responding to bidder questions; evaluating submitted bids; and providing recommendations regarding contract awards. These services are intended to clarify project requirements and improve the completeness and consistency of contractor pricing.
Staff has confirmed with the Purchasing Department that TRIAD’s existing standardization designation remains active.
TRIAD’s proposed professional services fee is $60,610, plus estimated mileage reimbursement not to exceed $500. The proposal is included as Attachment 1.
ATTACHMENTS
1. TRIAD Revised Proposal 8-25-26