For City Council Meeting [November 12, 2024]
TO: Honorable Mayor and City Council
APPROVAL: G. Michael Milhiser, Interim City Manager
AUTHOR: Tim Sullivan, Director of Public Works
Title
Request the City Council to 1) Authorize the Release of Bids for the Bloomington, Casa Grande, and Maple Improvements Project, City Project No. 25082; and 2) Authorize the City Manager or Their Designee to Execute all Related Documents.
Body
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the Release of Bids for the Bloomington, Casa Grande, and Maple Improvements Project, City Project No. 25082; and,
2. Authorize the City Manager to or Their Designee to Execute all Related Documents.
BACKGROUND
On September 22, 2020, the City Council awarded a Professional Services Agreement (PSA) to Advanced Civil Technologies (ACT) in the amount of $1,823,986.50 for the design of the 2020/2021 Street Overlay & Reconstruction Project, City Project Nos. 180807 and 210804. This work included the design for the reconstruction of two (2) segments of Riverside Avenue, as well as various additional street segments throughout the City with poor pavement conditions.
On January 11, 2022, the City Council received a presentation on the City’s Pavement Management Program, approved a revised list of City streets scheduled for overlay and reconstruction, and authorized the release of Request for Bids for the Street Overlay & Reconstruction Project (Various Streets Reconstruction Project), City Project No. 210804.
On April 12, 2022, the City Council approved a Second Amendment to ACT’s contract in the Amount of $201,417.74 for engineering design services for the reconstruction of the additional street segments for the Street Overlay & Reconstruction Project (Various Streets Reconstruction Project), City Project No. 210804.
On November 15, 2022, the City Council awarded a construction contract to Matich Corporation in the amount of $18,155,605.28 for Bid Schedules A, B, and C for the Street Overlay & Reconstruction Project (Various Streets Reconstruction Project, Phase 1), City Project No. 210804.
On April 9, 2024, the City Council awarded Calmex Engineering Inc. (Calmex) a construction contract for Various Streets Phase 2 in the amount of $8,064,168.70. The Various Streets Phase 2 project consists primarily of the street segments within Bid Schedule D of the original bid advertisement.
September 10, 2024, City staff requested the Council to Delegate Authority to the City Manager or their Designee to Approve Contract Change Orders in the Cumulative Amount of $1,500,000 for additional road repairs under Calmex’s contract. Shortly following the Council meeting, Calmex notified City staff that it had elected to decline the additional work.
ANALYSIS/DISCUSSION
At the September 10, 2024, City Council meeting, the Council delegated authority to the City Manager or their designee to approve contract change orders in the cumulative amount of $1,500,000 for the Various Streets Phase II, City Project No. 240802.
The additional funding appropriation was to be primarily used for the following additional scope:
1. Grind and cap Casa Grande Drive between Mango Avenue and Alder Avenue to establish new striping to match the City of Fontana’s striping west of Mango Avenue and open traffic access westbound towards Sierra Avenue.
2. Construct curb and gutter, sidewalk, driveways, and grind and cap Linden Avenue south of the county limits to just south of Norwood Street to fill the area not covered by the new development to the south. The grind and cap will be a temporary safety improvement until the Linden Avenue Widening and Rehabilitation project.
3. Construct improvements at Bloomington Avenue and Randall Avenue, including completion of the pedestrian sidewalk access on Bloomington Avenue heading northwest bound and asphalt grinding and caping of the Bloomington Avenue/Lilac Avenue/Randall Avenue intersection.
4. Construction of curb and gutter, sidewalk, driveways, and widening of the roadway to improve drainage for the homes that experience flooding on Maple Avenue south of Rialto Avenue.
Since the appropriation, the Various Streets Phase II contractor, Calmex Engineering Inc., has elected to decline construction of the additional scope. Staff recommends reallocating the $1,500,000 designated for the Various Streets Phase II project to the Bloomington, Casa Grande, and Maple Improvements project. The work on Maple Avenue will be presented to the City Council at a later date and excluded from the proposed work to allow time for right-of-way acquisition and design.
Various Streets Phase II is nearing completion and is expected to have unspent funds remaining. Should the construction costs of the proposed work outlined in this staff report be greater than anticipated, staff suggests using these remaining funds for the Bloomington, Casa Grande, and Maple Improvements projects. The recommended budgetary actions of transferring $1,500,000 and any remaining funds from the Various Streets Phase II project to the Bloomington, Casa Grande, and Maple Improvements project do not require a budget resolution. The funds are available in the Fiscal Year 2024/2025 budget.
ENVIRONMENTAL IMPACT
The requested action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN CONSISTENCY
This action is consistent with Guiding Principle 3A in the General Plan:
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
Approval of this action also complies with the following City of Rialto General Plan Goals and Policies:
Goal 4-1: Provide transportation improvements to reduce traffic congestion associated with regional and local trip increases.
Policy 4-1.1: Establish and maintain standards for a variety of street classifications to serve both local and regional traffic, including Major Arterial Highways, Major Arterials, Secondary Arterials, Collector Streets, and Local Streets.
LEGAL REVIEW
The City Attorney’s Office has reviewed the report and approved it as to form.
FINANCIAL IMPACT
Operating Budget Impact
The proposed action will not affect the Operating Budget.
Capital Improvement Budget Impact
The Bloomington, Casa Grande, and Maple Improvements Project, City Project No. 25082, will have an initial budget of $1,500,000 as a result of the reallocation of funds from the Various Streets Phase II project.
A final project budget will be established upon the completion of the Various Streets Phase II project and before the award of the construction contract for Bloomington, Casa Grande, and Maple Improvements Project, City Project No. 25082.