For City Council Meeting June 11, 2024
TO: Honorable Mayor and City Council
APPROVAL: G. Michael Milhiser, Interim City Manager
FROM: Tim Sullivan, Director of Maintenance and Facilities
Title
Request City Council to Authorize a Contract Change Order in the Amount of $340,975 to Michael Baker International pursuant to their “On-Call” Agreement for Professional Civil Engineering Services for Design of the Frisbie Middle School Safe Routes to School Improvements Project, City Project No. 240804.
(ACTION)
Body
RECOMMENDATION:
Staff requests that City Council Authorize a Contract Change Order in the Amount of $340,975, to Michael Baker pursuant to their On-Call Agreement for Professional Civil Engineering Services for the Design of the Frisbie Middle School Safe Routes to School Improvements Project, City Project No. 240804.
BACKGROUND:
On May 3, 2023, the San Bernardino County Transportation Authority (SBCTA) Board authorized the release of the Transportation Development Act (TDA) Article 3 Call for Projects for Bicycle and Pedestrian Facilities projects and Transit Access Improvement Projects.
On June 13, 2023, the City Council authorized Staff to submit applications through the TDA Article 3 Call for Projects with reference to the City’s School Safe Routes to School (SRTS) Plan, which identifies issues and opportunities related to suggested routes for walking and bicycling. Using the SRTS Plan, staff recommended pursuing improvements at Frisbie Middle School and Bemis Elementary as these locations are designated amongst the high-priority segments in the SRTS plan.
On October 4, 2023, the SBCTA Board of Directors approved projects submitted for TDA Article 3 Call for Projects, including the Frisbie Middle School SRTS Improvements Project in the amount of $1,095,090.75. A copy of the award notification letter from SBCTA dated October 13, 2023, is included as Attachment 1.
On November 14, 2023, the City Council adopted Resolution No. 8170 accepting the San Bernardino County Transportation Authority Transportation Development Act Article 3 Grant Funding in the amount of $1,095,090.75 for the Frisbie Middle School Safe Routes to School Improvements Project.
ANALYSIS/DISCUSSION:
On November 15, 2022, the City Council approved an on-call agreement with Michael Baker International (Michael Baker) for On-Call Professional Civil Engineering Services for an initial 3-year term, with two 1-year optional extensions.
Michael Baker submitted a proposal to the City for the Design of Frisbie Middle School Safe Routes to School Improvements Project. The proposed project design elements will consist of installing sidewalks, American with Disability Act (ADA) curb ramps, and school signage.
Staff has reviewed and recommends approval of the proposal provided by Michael Baker based on their experience with civil design. Michael Baker provided a fee proposal in the amount of $340,975 for design. A copy of their proposal is included as Attachment 2. A copy of Michael Baker’s Disclosure Statement is included in Attachment 3.
The Frisbie Middle School SRTS Improvements Project's total estimated cost is $1,684,755, which includes $522,855 of soft costs (Design, Construction Management, Inspection, and Project Management) and $1,161,900 for construction costs.
Staff has completed preliminary public outreach to potentially affected residents in the area of the proposed improvements.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act (CEQA). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 “Existing Facilities,” Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities; therefore, the Frisbie Middle School Safe Routes to School (SRTS) Project are considered categorically exempt from CEQA, and Notice of Exemptions will be prepared and filed with the San Bernardino County Clerk.
GENERAL PLAN CONSISTENCY:
This action is consistent with Guiding Principle 3A in the General Plan:
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
The City of Rialto has also outlined key Goals and Objectives through which the City looks to minimize congestion on the local road network, create opportunities and incentives for people to avoid use of their cars for short trips, maintain a circulation system that supports local businesses’ needs. These efforts will contribute to reductions in greenhouse gas emissions pursuant to State mandates.
Goal 4-4: Protect school children and others from traffic hazards around schools.
Goal 4-8: Establish and maintain a comprehensive system of pedestrian trails and bicycle routes that provide viable connections throughout the City.
Goal 4-9: Promote walking.
Policy 4-9.1: Install sidewalks where they are missing and make improvements to existing sidewalks for accessibility purposes. Priority should be given to needed sidewalk improvement near schools and activity centers. Provide wider sidewalks in areas with higher pedestrian volumes.
Policy 4-9.3: Provide pedestrian-friendly and safety improvements, such as crosswalks and pedestrian signals, in all pedestrian activity areas.
LEGAL REVIEW:
The City Attorney’s Office has reviewed the staff report.
FINANCIAL IMPACT:
Operating Budget Impact:
There is no impact to the Operating Budget.
Capital Improvement Budget Impact:
Funds are available in the Measure I Fund, Account No. 22014310-53001-240804-01 for the issuance of the Contract Change Order with Michael Baker in the amount of $340,975 for Professional Civil Engineering Services for the Design of Frisbie Middle School Safe Routes to School Improvements Project.
Licensing
Prior to issuance of a purchase order, the vendor shall submit a business license application and pay a Business License tax at the rate of $404, as well as Administration and State fees.