For City Council Meeting June 23, 2026
TO: Honorable Mayor and City Council
APPROVAL: Tanya Williams, City Manager
FROM: Yazdan Emrani, P.E., Director of Public Works
Title
Request City Council to: (1) Adopt Budget Resolution No. 8537 Amending the Fiscal Year 2025/26 Budget by Appropriating $1,160,417; (2) Award a Construction Contract to R Dependable Construction Inc., a California Corporation, in the Amount of $1,160,417 for the Base Bid for the Fire Station 201 Interior Improvements Project, City Project No. 25022; and (3) Authorize the City Manager or Their Designee to Execute all Related Documents.
(ACTION)
Body
RECOMMENDATION:
Staff requests that City Council:
1) Adopt a resolution to amend the Fiscal Year 2025/26 budget by appropriating $1,160,417;
2) Award a construction contract to R Dependable Construction Inc., a California corporation, in the amount of $1,160,417 for the base bid for the Fire Station 201 Interior Improvements Project, City Project No. 25022; and
3) Authorize the City Manager or their designee to execute all related documents.
BACKGROUND:
On the evening of May 11, 2024, an errant driver collided with the west side of Fire Station 201, also known as Fire Headquarters, located at 131 S. Willow Avenue, Rialto, CA. The vehicle breached the building envelope and entered the station’s living/kitchen area, causing significant damage to the facility. The collision also damaged fire sprinkler components, resulting in water release and additional interior impacts. Fire staff were not injured as part of the incident.
Following the incident, the City initiated emergency response, damage assessment, insurance coordination, design, and project development activities to restore the damaged areas of the station. Fire and EMS operations have continued from the station with only a brief interruption immediately following the incident.
The Fire Station 201 Interior Improvements Project will repair and restore the portions of the station impacted by the May 11, 2024, collision, including structural repairs, interior finishes, flooring, kitchen and living area improvements, fire sprinkler repairs, and related work necessary to return the damaged areas to full service.
The City has been coordinating with its insurance adjuster and insurance representatives regarding reimbursement for eligible repair and restoration costs associated with the loss. Based on the low bid submitted by R Dependable Construction Inc., the insurance representatives have confirmed an undisputed amount of $904,589 toward the interior repair work. The City will continue to coordinate with the insurance representatives regarding remaining disputed or unresolved items, including scope quantities, contingency-type items, appliances, and other potentially recoverable costs.
Fire Station 201 exterior safety improvements are being addressed separately through the award of a construction contract on January 13, 2026, to Roadway Engineering & Construction Corp. in the amount of $937,665, City Project No. 25021.
On March 10, 2026, City Council authorized the release of bids for the Fire Station 201 Interior Improvements Project, City Project No. 25022.
ANALYSIS/DISCUSSION:
On March 25, 2026, the City released RFB No. 26-018 for the Fire Station 201 Interior Improvements Project, City Project No. 25022, and published the Notice Inviting Bids on the PlanetBids.com website. On April 30, 2026, the City received five (5) bids as follows:
A complete bid summary is included as Attachment 1. The engineer’s estimate, which included the Base Bid amount and the Alternate Bid Schedule 1 was $1,726,196. The lowest responsible and responsive bid for the Base Bid only was $1,160,417 and $645,626 for the Alternate Bids Schedule was submitted by R Dependable Construction Inc. Staff reviewed the bid and found R Dependable Construction Inc. to be properly licensed and qualified. R Dependable Construction Inc., Disclosure Statement, Contractor’s License, and DIR verification documents are included as Attachment 2. Staff recommends that the City Council accept the bid received from R Dependable Construction Inc., as the lowest responsible and responsive bid. A construction contract with R Dependable Construction Inc., for the project is included as Attachment 3.
Staff coordinated with SVA Architecture for preparation of the construction plans, specifications and estimates per their on-call professional architectural services agreement with the City.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires that the guidelines for implementation of the California Environmental Quality (CEQA) include a list of classes of projects that have been determined not to have a significant effect on the environment and which shall, therefore, be exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment and are declared categorically exempt from the requirement for the preparation of environmental documents. In accordance with 14 CCR Section 15301 “Existing Facilities”, Class 1 projects consist of the repair, maintenance, or minor alteration of existing structures and facilities; therefore, the Fire Station 201 Interior Improvements Project are considered categorically exempt from CEQA, and a Notice of Exemption will be prepared and filed with the San Bernardino County Clerk.
GENERAL PLAN CONSISTENCY:
This action is consistent with Guiding Principle 3 in the General Plan:
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
Approval of this action also complies with the following City of Rialto General Plan Goals and Policies:
Goal 3-6: Require that all developed areas within Rialto are adequately served with essential public services and infrastructure.
Goal 5-3.1: Provide for fire personnel, equipment, and fire stations to have adequate and appropriate resources to meet the needs and serve all areas of Rialto.
LEGAL REVIEW:
The City Attorney’s Office has reviewed the agreement and approved it as to form.
FINANCIAL IMPACT:
Operating Budget Impact:
There is no impact to the Operating Budget.
Capital Improvement Budget Impact:
The proposed project is included in the City’s Draft Fiscal Year 2026-2030 Capital Improvement Program, scheduled for Fiscal Year 2026. The actions will amend the Fiscal Year 2025/26 Budget by appropriating $904,589 of Insurance Reimbursement to the General Liability Internal Services Fund 67302148-53001-25022-05 and appropriate $255,0828 of General Fund Reserves to Capital Projects Fund 33005174-53001-25022-22 in order to fund the construction contract, as included in the Resolution Attachment 4.
Licensing
R Dependable Construction Inc., will pay a Business License Tax prior to commencing the services for this project.
ATTACHMENTS:
1. Bid Summary
2. Disclosure Statement, Contractor’s License, and DIR verification
3. Construction Contract
4. Resolution