For City Council Meeting September 8, 2026
TO: Honorable Mayor and City Council
FROM: Tanya Williams, City Manager
AUTHOR: Yazdan Emrani, P.E., Director of Public Works
Title
Request City Council to: (1) Approve a Three-year Contract Services Agreement with Prudential Overall Supply, a California corporation, for Uniform and Linen Services in the Not-to-Exceed Amount of $225,000 beginning Fiscal Year 2026/2027; and (2) Authorize the City Manager or Their Designee to Execute all Related Documents.
(ACTION)
Body
RECOMMENDATION
Staff recommends that the City Council:
Approve a three-year Contract Services Agreement with Prudential Overall Supply, for uniform and Linen services in the not-to-exceed amount of $225,000; and
Authorize the City Manager or their designee to execute all related documents.
BACKGROUND
The City of Rialto uses a service company to provide and launder uniforms worn by the Public Works and Parks and Recreation Department’s field personnel, as well as rags and mats for other City departments, including Fire, Police, Community Development, Parks and Recreation, Finance, and City Hall. The services provided include uniform cleaning, repair, and exchange as needed, along with weekly replacement of rags and mats. The contractor is responsible for all cleaning and replacement costs associated with the contracted service.
Following the expiration of the Cintas contract, Cintas has continued to provide uniform and linen services to the City on a month-to-month basis.
Public Works staff identified the uniform and linen services contract as requiring a new competitive proposal. Historically, the annual cost of this service remained below $100,000 Citywide. Staff found that individual Purchase Orders issued by other Departments during the previous fiscal years impacted the total cost for uniform and linen services. A consolidated services agreement will ensure improved internal controls to monitor total expenses incurred.
ANALYSIS/DISCUSSION
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