For City Council Meeting [September 24, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster, City Administrator
FROM: Sean Grayson, Acting Public Works Director
Title
Request City Council to Approve a Contract Services Agreement with West Coast Arborists, Inc., for Tree Trimming and Removal Services for Fiscal Year 2019/2020 in the Amount of $640,000.
(ACTION)
Body
BACKGROUND:
The care of City owned trees is an important responsibility assigned to the Public Works Department under Municipal Code 11.08.020- Street Trees, Jurisdiction and Control:
"The planting and maintenance of all trees in or upon any street, park, parkway or public property in the city, and the pruning, trimming and removal of the same, shall be at all times subject to the supervision of the director, under the authority of the city council."
The City currently has an estimated inventory of 26,359 publicly maintained trees divided into 37 zones, trimmed on a 6-year cycle based on available funding.
On June 30, 2019, the City completed a five (5) year contract with West Coast Arborists, Inc. for a commutative total expenditure of $1,724,819. The City has been very pleased with WCA's performance throughout their 18 years of service.
The table below provides a performance summary for budget years 2014 - 2019:
In addition to their physical tree care operations, WCA, Inc. has also participated as a valued corporate partner in many community events including the following:
* Earth Day 2013, 2014, 2015, 2016, 2017, 2018, 2019
* Earth to Table Sponsorship 2017, 2018, 2019
* Rialto Family Festival 2014, 2015, 2016
* Rialto Pollution Prevention Fair 2017
* Pepper Ave. Joint Corridor Cleanup Day 2018, 2019
ANALYSIS/DISCUSSION:
On August 15, 2019, the City of Rialto released a Request for Proposal (RFP) #20-016 for Tree Trimming Services, which is included as Attachment 1. The City's Purchasing Department received two (2) Proposals on September 5, 2019 from West Coast Arborists...
Click here for full text