For City Council Meeting [February 12, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Sean Grayson, Interim City Administrator
FROM: Jessica Brown, Finance Director
Title
Request City Council to Authorize a Purchase Order Change Notice (2019-0638) of $25,000 with Roth Staffing Companies, LP in the amount of $25,000 to provide Temporary Staff Support Services in the Information Technology & Code Enforcement Divisions for a total Purchase Order of $40,000 for the remainder of Fiscal Year 2018-19 and Approve Budget Resolution No. 7457.
Body
BACKGROUND:
Due to the relocation of the Code Enforcement Division to the Information Technology Division office in July 2018, the Divisions procured temporary staff support services from Roth Staffing Companies, LP, DBA Ultimate Staffing Services, through Purchase Order Number, 2019-0638 in the amount of $15,000.
The contract employee assists the Divisions with day-to-day administrative support including customer service and phone support on an as needed basis.
ANALYSIS/DISCUSSION:
The original Purchase Order 2019-0638 funding of $15,000 was exhausted by October 2018. Below is a monthly accounting of the costs incurred through January 2019:
The Divisions have been satisfied with the temporary staff provided by the staffing firm and seek to continue these services. Staff requests an increase of $25,000 for Purchase Order 2019-0638 to cover services provided from November 2018 through January 2019 and to continue temporary staff support services through June 2019. The Divisions' goal is to reduce reliance on temporary contract services and address service needs in the 2019-20 budget cycle.
This item is being brought before the Council at this time due to staff oversight. Because a single purchase order is being split between two divisions, the aggregate total of the purchase order was overlooked. Upon realizing the original purchase order had been exceeded, staff began to process the appropriate request...
Click here for full text