For City Council Meeting February 10, 2025
TO: Honorable Mayor and City Council
FROM: Tanya Williams, City Manager
AUTHOR: Edward Carrillo, City Treasurer
Title
Request City Council to Authorize a Second Purchase Order Change Notice #26100151 with Robert Half International, Office Team in the Amount $95,000, to Provide Front Office/ Cashiering Services in the Treasury Department for Fiscal Year 2025-2026, Increasing the Purchase Order to a Total of $190,000.
Body
RECOMMENDATION
Staff Recommends that the City Council:
1) Authorize a Second Purchase Order Change Notice #26100151 with Robert Half International, Office Team in the Amount $95,000, to Provide Front Office/ Cashiering Services in the Treasury Department for Fiscal Year 2025-2026, Increasing the Purchase Order to a Total of $190,000.
BACKGROUND
Beginning in fiscal year 2024-2025 and into 2025-2026, we experienced significant staff turnover. This, combined with a decrease of 2 positions over the last 3 years, has resulted in key financial tasks being completed.
As a result, in July 2025, the Department procured temporary staff support services for the Front Office/ Cashiering from Robert Half International, in the amount of $55,000 (Purchase Order 26100151), to assist with Front Office/ Cashiering due to the vacancy position. Currently, there is one vacant position, specifically a Front Office/Cashier role, which is essential to daily operations, customer service, and cash receipt processing. Due to this vacancy, temporary staffing support has been necessary to maintain continuity of services and meet operational demands.
As a result, a purchase order was established for temporary staffing services; however, due to the continued vacancy and operational needs, an increase to the existing purchase order is required. Staff is requesting an increase of the purchase order to cover temporary staffing services for the remainder of the 2025-2026 fiscal year. This increase will allow us to sustain front...
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