For City Council Meeting [June 8, 2021]
TO: Honorable Mayor and City Council
APPROVAL: Sean Grayson, Acting City Manager
FROM: Brian Park, Interim Fire Chief
Title
Request City Council to Approve the First Amendment to the Agreement with Fire Apparatus Solutions and Approve an In-Kind Trade of Surplus Equipment in Exchange for a Credit of $25,560 toward the Purchase Order for Preventative Maintenance and Repair of Fire Department Apparatus.
Body
BACKGROUND
The City contracts with Fire Apparatus Solutions Inc. (FAS) for repair and maintenance of specialized Fire Department apparatus. This includes the Department's fire engines, ladder truck, water tender, brush engine, and Heavy Rescue Unit. The City issued a purchase order to Fire Apparatus Solutions for a total of $150,000 for FY2020-21 for services that include parts and labor. However, due the cost to maintain aging equipment the repair amount has surpassed the original purchase order of $150,000.
ANALYSIS/DISCUSSION
The Fire Department has used FAS for maintenance and repair services for the Fire Department's fleet of specialized apparatus since 2013. FAS was awarded the bid for these services beginning July 1, 2017 and is currently in the third year of a one (1) year contract with four (4) additional one (1) year extensions at the City's discretion.
In 2020, the Fire Department purchased replacement self-contained breathing apparatus (SCBA) equipment and a cascade system into fill air bottles. This old equipment is no longer serviceable nor compliant with current standards. Fire Apparatus Solutions has a need for the out of service equipment. The City agrees to provide, and Contractor agrees to accept, all rights and title to the surplus fire department equipment as more particularly set forth in Exhibit A to this First Amendment ("Equipment"). The Parties agree that the monetary value of the Equipment is $25,560. The Fire Department and FAS now desire to amend the Agreement to allow credit of ...
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