For City Council Meeting February 11, 2025
TO: Honorable Mayor and City Council
APPROVAL: Tanya Williams, Acting City Manager
FROM: Tim Sullivan, Director of Public Works
Title
Request City Council to: 1) Award a Professional Services Agreement to Harris and Associates, Inc., a California Corporation, for On-Call Capital Project Program Management and Related Services; and 2) Authorize the Acting City Manager or Their Designee to Execute All Related Documents.
Body
RECOMMENDATION:
Staff recommends that the City Council:
1. Award a Professional Services Agreement to Harris and Associates, Inc. for On-Call Capital Project Program Management and Related Services.
2. Authorize the Acting City Manager or Their Designee to Execute All Related Documents.
BACKGROUND:
The City's Public Works Department administers the City's Capital Improvement Program ("CIP"). A 5-year Capital Improvement Program (CIP) is an essential planning tool for capital improvement projects throughout the City, providing a structured framework for addressing the needs of the Rialto community. The CIP will function as a roadmap for the efficient allocation of resources, ensuring transparency, fiscal responsibility, and alignment with short-term and long-term community goals. It will promote efficient resource utilization, public transparency, and sustainable growth. Projects, from time to time, require engineering support services such as design work, field explorations and assesments, and specialized project management.
Critical components of an effective Capital Improvement Program generally consist of the following:
1. Project Identification: Assessment of current and future needs.
2. Prioritization: Criteria for ranking projects based on urgency, impact, and cost programming.
3. Cost Estimation: Cost analysis for each project, including design, construction, and post-construction costs (if applicable).
4. Funding Strategies: Identifying funding sources.
5. Engagement: Gat...
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