For City Council Meeting April 8, 2025
TO: Honorable Mayor and City Council
FROM: Tanya Williams, City Manager
AUTHOR: Brian Park, Fire Chief
Title
Request the City Council to: (1) Award a Professional Services Agreement to GrayMar Environmental, LLC for Hazardous Materials Cleanup Services for an Annual Not-to-Exceed Amount of $100,000, With Four Additional One-Year Renewal Options Based on Satisfactory Performance, and (2) Authorize the City Manager to Execute the Agreement and any Subsequent Annual Extensions Within the Contract Terms.
Body
RECOMMENDATION
Staff recommends that the City Council:
1. Approve the contract for hazardous materials cleanup services to GrayMar Environmental, LLC for a one-year term, not to exceed $100,000, with the option for four additional one-year renewals based on satisfactory performance, and
2. Authorize the City Manager to execute the agreement and any subsequent annual extensions within the approved contract terms.
BACKGROUND
The City of Rialto Fire Department, in coordination with the Public Works Department, is responsible for the proper handling and disposal of hazardous materials within the City limits, in the public right of way. The City currently relies on external hazardous waste cleanup providers for emergency response and routine hazardous waste disposal.
The previous contract for these services was held by Hunter Consulting, which expired on January 30, 2025. To ensure continuity of services, the City issued Request for Proposal (RFP) #25-003 on October 29, 2024, seeking qualified firms to provide hazardous waste cleanup services.
PROCUREMENT PROCESS
The RFP process was conducted through PlanetBids, with proposals due by November 13, 2024. The City received multiple proposals, which were evaluated based on the following criteria:
* Understanding of the City's hazardous waste service needs (20 points)
* Approach in delivering hazardous services (30 points)
* Proposer's qualifications and experience (3...
Click here for full text