For City Council Meeting [June 13, 2023]
TO: Honorable Mayor and City Council
APPROVAL: Arron Brown, Acting City Manager
FROM: Tim Sullivan, Director of Maintenance and Facilities
Title
Request City Council to: (1) Approve the Third Amendment to the Professional Services Agreement with Engineering Resources of Southern California for On-Call Plan Check Services; (2) Approve the Third Amendment to the Professional Services Agreement with Willdan Engineering for On-Call Plan Check Services; and (3) Authorize the City Manager to Execute All Documents.
(ACTION)
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BACKGROUND
One of the important functions of the Engineering Services Department is to review various plans and technical studies related to City-approved private land development projects. An owner or developer will engage its own engineering consultant to prepare the required improvement plans for on-site rough grading, precise grading/paving, on-site or off-site storm drainage improvements, public street improvements, traffic signal installation and other associated work. These plans require technical studies (geotechnical/soils, hydrology/hydraulic, traffic, water quality management plans, drainage, grading, etc.), which supplement the improvement plans for the required work, which also require review by the City. The Engineering Services Department coordinates closely with developers to be responsive and facilitate their projects effectively and timely.
On July 28, 2020, the City Council approved an On-call Professional Service Agreement with Engineering Resources of Southern California (ERSC) and Willdan Engineering (Willdan) for On-Call Plan Checking Services. At the time, the annual budget for plan check services was estimated at $300,000 for each firm.
As development activity in the City continues to increase, the volume of plan checks and technical reviews has also increased.
On September 28, 2021, the City Council approved the First Amendment to the Professional Services Agreements...
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