For City Council Meeting [April 22, 2025]
TO: Honorable Mayor and City Council
APPROVAL: Tanya Williams, City Manager
FROM: Tim Sullivan, Assistant City Manager
Title
Request the City Council/Rialto Utility Authority Board to: (1) Award a Maintenance Services Agreement with Hardy & Harper, Inc. for On-Call Asphalt and Concrete Maintenance Services for an annual amount not to exceed $1,150,000 for Services Related to Public Works Maintenance Operations and Rialto Utility Authority Maintenance Projects; and, (2) Authorize the City Manager or Their Designee to Execute All Related Documents.
(ACTION)
Body
RECOMMENDATION:
Staff recommends that the City Council/Rialto Utility Authority Board:
1) Award a Maintenance Services Agreement with Hardy & Harper, Inc., for On-Call Asphalt and Concrete Maintenance Services for an annual amount not to exceed $1,150,000 on an annual basis for services related to Public Works maintenance operations and Rialto Utility Authority maintenance projects; and,
2) Authorize the City Manager or their designee to execute all related documents.
BACKGROUND:
On April 12, 2022, the City Council approved an agreement for Pothole Repair and Asphalt Maintenance Services with Hardy & Harper, Inc. in an amount not to exceed $1,000,000. The amount set has been awarded to Hardy & Harper, Inc. on an annual basis for maintenance services throughout the City.
On September 13, 2022, the City Council/Rialto Utility Authority Board approved the First Amendment to the Services Agreement with Hardy and Harper, Inc., in the amount of $150,000 to include asphalt maintenance services related to Rialto Utility Authority Maintenance Projects. The designated funding was used to perform permanent street repairs to non-capital improvement project sites.
ANALYSIS/DISCUSSION:
On February 5, 2025, the City released Request for Qualifications (RFQ) No. 25-019 for On-Call Asphalt and Concrete Maintenance Services on PlanetBids and the City's website. The RFQ scope...
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