For City Council Meeting [August 10, 2021]
TO: Honorable Mayor and City Council
FROM: Marcus Fuller, City Manager
Title
Request City Council to Approve the Fiscal Year 2021/2022 Yearly Conference/Travel Expense Schedule for City Council Members.
Body
BACKGROUND:
On July 28, 2015, the City Council adopted Resolution No. 6789 amending the Reimbursement Expense Policy for Members of the City Council. The policy states, "All expenses for conferences and related events for officials approved by the City Council in its annual budget shall not require further City Council action for approval." On July 27, 2021, the City Council approved the City's Budget for FY 2021/22, which included the cost for City Council Conferences.
ANALYSIS/DISCUSSION:
The attached schedule of Yearly Conferences for FY 2021-22 conforms to the budgeted authorization. The City Council members will not necessarily attend each of the events, but this provides an estimate of costs for the purposes of travel policy compliance. Some costs will increase in airline costs, hotels, and the conferences themselves since last year. Also, a couple of the conferences are holding two in the same fiscal year to get back on their yearly schedule, since not holding those conferences last year. Due to the ongoing COVID pandemic, some conferences will continue to be held virtually, as such some of the costs will be lower.
ENVIRONMENTAL IMPACT:
The requested City Council action is not a "Project" as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a "Project" means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN ...
Click here for full text