For City Council Meeting November 12, 2024
TO: Honorable Mayor and City Council
FROM: G. Michael Milhiser, Interim City Manager
AUTHOR: Mark Alvarado, Interim Finance Director
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Request City Council to Approve the Professional Services Agreement, Amendment #2, between the City and Eide Bailly, LLP, for Financial Services, for a maximum amount not to exceed $75,000.
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RECOMMENDATION
Staff recommends that the City Council the City Council Approve Professional Services Agreement, Amendment #2, (Exhibit A) by and between the City of Rialto and Eide Bailley, LLP, to provide financial services for an amount not to exceed $75,000, increasing the total contract to a not to exceed amount of $175,000.
BACKGROUND
In February 2024, the City approved a contract with Eide Bailly to provide accounting services to support the implementation of the new Enterprise Financial System, specifically the firm was brought on to correct errors in the new payroll system and assisted in correcting 2023 employee W-2 information, all federal and state reporting information, and providing support for 2024 payroll data on an ongoing basis.
At this point in time, additional support is needed to continue to provide support for the 2024 calendar year payroll information that is being generated for employees, as well as the payroll data that is being generated and sent to CalPERS. In addition, Eide Bailley provides financial services related to general ledger support. This general ledger support will assist the Finance Department in closing the books for the 2023-24 fiscal year, which will enable the City to complete the year-end audit in a timely manner.
ANALYSIS/DISCUSSION
The implementation of the new financial software system in the summer of 2023 brought many challenges with it. The resources necessary for a 100% successful implementation were not in place during the implementation phase (i.e., training, testing), and the months right after the software went "live". Eide ...
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