For City Council Meeting [February 12, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Sean Grayson, Interim City Administrator
FROM: Perry Brents, Community Services Director
Title
Request City Council to Approve an Increase to Purchase Order #2019-0609 in the Amount of $5,000.00 with KCALS for Youth and Adult Basketball and Volleyball Officiating Services Through June 2019 for a Total Purchase Order of $19,999.
Body
BACKGROUND:
The Community Services Department conducts year-round youth and adult sports programs. Many of the programs include league games which require the use of referees. The referees officiating lower division "recreational" league games are City employees who have been trained to referee at that level. The upper division league games and adult sports require referees who have extensive experience and expertise to officiate "competitive" league games. For Rialto, the upper division and adult sports referees are contracted through KCALS Officials.
ANALYSIS/DISCUSSION:
In fiscal year 2018/19, staff originally estimated costs for referee services based on the past trend of registrations in prior years and issued a Purchase Order to KCALS Officials in the amount of $14,999. Due to an increase in participation that led to additional weeks of basketball and volleyball games, totaling about 80 extra games during fiscal year 2018-2019. At a cost of $60.00 per game for two referees, an additional $5,000 is needed to complete the fiscal year.
Also, a need has risen to use KCALS referees to officiate lower level games due to a shortage of trained part-time employees. The cost for the use of third-party officials is funded with fees charged to the program participants.
In order to meet demand for recreational programming in the areas of youth and adult basketball and youth volleyball in FY2018/19 staff is recommending to increase the FY 2018-2019 Purchase Order to $19,999.
ENVIRONMENTAL IMPACT:
The request is not a Project as defin...
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