For City Council Meeting [July 12, 2016]
TO: Honorable Mayor and City Council
APPROVAL: Michael E. Story, City Administrator
FROM: Robert G. Eisenbeisz, P.E., Public Works Director/City Engineer
Title
Request City Council to Approve the Issuance of a Purchase Order to ABM for Janitorial Services on a Month-to-Month Basis in the Not to Exceed Amount of $91,200 for the 2016/2017 Fiscal Year.
(ACTION)
Body
BACKGROUND:
The Public Works Department coordinates building maintenance functions throughout the City, including janitorial services at various facilities. On October 31, 2015, the contract with Commercial Cleaning Systems for these services was terminated. On November 10, 2015, the City Council approved a Professional Services Agreement (PSA) with ABM to provide janitorial services for all City facilities, including offices and recreation facilities on an interim basis for a period of one year. The PSA with ABM is included as Attachment 1. ABM started providing janitorial services for Rialto in January 2016 with City staff providing these services in the interim period (November through January). ABM has promptly addressed all performance issues, and staff has been pleased with the performance to date.
ANALYSIS/DISCUSSION:
The Public Works Department released Request for Proposals (RFP) #16-115 on May 12, 2016. The RFP was sent to various plan rooms and advertised in the San Bernardino Sun newspaper. The RFP was also sent to the twenty-four (24) janitorial vendors on the list maintained by the Purchasing Department.
The RFP required proposers to attend a mandatory pre-proposal meeting and have not less than ten years of related experience. On May 31, 2016, staff held the mandatory pre-proposal meeting. Ten firms attended the meeting. Staff entered the ten company names in the California Secretary of State's website to confirm each company's number of years in business. Of those firms, only three were believed to meet the minim...
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