For City Council Meeting [July 12, 2016]
TO: Honorable Mayor and City Council
APPROVAL: Michael E. Story, City Administrator
FROM: Robert G. Eisenbeisz, P.E., Public Works Director/City Engineer
Title
Request City Council to Approve Contract Change Order No. 3 in the Amount of $28,926.30 for the Metrolink Parking Lot Expansion Project, City Project 120808.
Body
BACKGROUND:
On April 28, 2015, the City Council awarded a construction contract to KASA Construction, Inc., in the amount of $1,394,944.50 for the Metrolink Parking Lot Expansion Project, City Project 120808.
On May 10, 2016, the City Council approved Contract Change Order (CCO) No. 1 in the amount of $3,946.39. CCO No. 1 included both a change due to an unforeseeable condition (catch basin modification due to an unknown subsurface utility conflict) and an additional work item (necessary tree removals not included in the construction documents). Included as Attachment 1.
On May 10, 2016, the City Council also approved CCO No. 2 in the amount of $3,391.64. CCO No. 2 covered work resulting from unforeseeable conditions (repair of irrigation lines that were partially encased in concrete that required removal, the removal of buried debris, and a storm drain culvert modification due to unknown subsurface utility conflicts). Included as Attachment 2.
ANALYSIS/DISCUSSION:
At the time of the award, there was no delegation of authority to the City Administrator to approve contract change orders. During construction, the need for contract change orders arose for two primary reasons. The first was unforeseeable subsurface conditions encountered during construction. Secondly, there were additional work items that were not addressed in the construction documents. In order to avoid the potential delay costs associated with stopping the work and to ensure delivery of an acceptable final product, staff directed the contractor to proceed with several work items not covered by the awarded c...
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