For City Council Meeting [March 28, 2017]
TO: Honorable Mayor and City Council
APPROVAL: Michael E. Story, City Administrator
FROM: Robert G. Eisenbeisz, P.E., Public Works Director/City Engineer
Title
Request City Council to Adopt Budget Resolution No. 7101 and Authorize an Increase to the Purchase Orders (PO) in the amount of $818,000 for a cumulative PO of $1,518,000 with Lockwood Engineering Company "On-Call" Civil Engineering Plan Check and Related Engineering Services.
(ACTION)
Body
BACKGROUND:
The Public Works Department prepared Request for Proposals No. 13-027 (the "RFP") to solicit proposals from professional firms to provide civil engineering plan check and related services to the City. The City released the RFP on January 10, 2013. On May 14, 2013, City Council approved the Professional Services Agreement (PSA) with Lockwood Engineering Company ("Lockwood") for "On-Call" Civil Engineering Plan Check and Related Services. The contract term extends until June 30, 2016, with the City's option to extend the contract for two additional one-year terms thus extending the potential expiration date to June 30, 2018.
The initial Purchase Order issued was for $200,000. There has been an increase in the number of land development projects during the course of the contract causing an increase in the number of plans approved and permits issued within the City. In addition, several applicants for major development projects have requested and paid for expedited plan check services, which results in increased costs that the City recovers from the applicants through an expedited surcharge.
On January 14, 2014, City Council approved an increase to Lockwood's Purchase Order in the amount of $262,000 for anticipated Plan Check services needed through the end of Fiscal Year 2013/2014. On May 27, 2014, City Council approved the issuance of a Purchase Order in the amount of $600,000 for the 2014/2015 fiscal year for "On-Call" Civil Engineering Plan Check an...
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