For City Council Meeting [December 12, 2017]
TO: Honorable Mayor and City Council
APPROVAL: Michael Story, City Administrator
FROM: Perry Brents, Director of Community Services
Title
Request City Council to Approve Advantage Business Forms as print vendor to facilitate the production of the Annual Calendar along with the winter/spring and summer 2018 issues of the Rialto Progress Magazine in the Amount of $64,000.
(ACTION)
Body
BACKGROUND:
Clearwater Graphics going out of business left the City in dire straits with regard to getting a vendor without interruption to continue the printing schedule and distribution of the City's Progress Magazine. Upon staff recommendation, City Council approved Advantage Business Forms (ABF) as printer for the summer and fall Editions of the magazine. Having ABF complete the work necessary in place of Clearwater Graphics was very fortunate and seamless. Separate from the printing contract, the graphic services for Progress Magazine are provided by Little Bear Productions. Little Bear Productions services have been secured through the end of the current fiscal year ending June 30, 2018. Because the services of both ABF and Little Bear are working very well in helping maintain continuity, the staff would like to continue to contract print services with ABF through the end of the current fiscal year and prepare the Request for Proposals (RFP) to address both print and graphic services in the next fiscal year.
ANALYSIS/DISCUSSION:
Keeping to our print and distribution schedule is critical. The annual calendar of events and the winter/spring edition of the Rialto Progress Magazine are ready for print. Following close in the schedule, the summer Rialto Progress Magazine will be ready for print and distribution in April. Keeping both contractors through the completion of the RFP through the end of the current fiscal year would greatly assist in providing for printing and distribution of the remaining print schedule,...
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