For City Council Meeting [January 9, 2018]
TO: Honorable Mayor and City Council
APPROVAL: Robb Steel, Interim City Administrator
FROM: Perry Brents, Director of Community Services
Title
Request City Council to Authorize Release of Request for Proposals No. 18-056 for the Design and Printing of the Rialto Progress Community Magazine.
Body
BACKGROUND:
The Community Services Department has been responsible for the preparation and distribution of Rialto Progress Community Magazine, a quarterly publication generally 80-pages in length and designed to advertise and promote City activities, classes, facilities, programs, and special events. In addition, many other departments (Administration, Police, Fire, Public Works, Human Resources and others) often provided content for the Magazine to disseminate important information and promote their programs and events to the citizens of Rialto.
ANALYSIS/DISCUSSION:
The Magazine is published three (3) times a year: Winter, Summer, and Fall. Each publication averages 80 pages and is distributed by United States Postal Service (USPS). There is a four page glossy cover/back that is a part of the 80-page average. All pages are full color.
To facilitate the design and printing of the Rialto Progress Community Magazine for three issues, the RFP provides two options: Option A awards a professional services agreement for a qualified Contract Graphic Designer to assist in the graphic design of the Rialto Progress Community Magazine, and Option B awards a professional services agreement for printing, production and saturation distribution of the Rialto Progress Community Magazine.
Bidders are invited to bid on OPTION A, OPTION B or both OPTION A & B. The City of Rialto reserves the right to award these options to multiple vendors or to a single vendor. We will evaluate all proposals and return to the Council to recommend an award of a contract to the highest ranked competitively priced and qualified vendor or vendors,...
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