For City Council Meeting [January 9, 2018]
TO: Honorable Mayor and City Council
APPROVAL: Robb Steel, Interim City Administrator
FROM: Robert G. Eisenbeisz, P.E., Public Works Director/City Engineer
Title
Request City Council to (1) Adopt Resolution No. 7273; (2) Authorizing the Issuance of a Purchase Order to Musco Sports Lighting, LLC in the Amount of $153,005 for the Design and Fabrication of the Frisbie Park Sports Field Lights; (3) Authorize the Release for Bids to Complete the Installation of the Lights and the Associated Improvements, (4) Authorize the reallocation of $210,000 for the Bud Bender Sports Field Lights; and (5) Authorize the Issuance of a Purchase Order Change Notice to Musco Sports Lighting, LLC in the Amount of $136,374 for the Design and Fabrication of the Bud Bender Park Sports Field Lights.
(ACTION)
Body
BACKGROUND:
On April 12, 2016, City Council approved funding through the Community Development Block Grant (CDBG) Program for the installation of new sports field lighting systems including up to 4 poles with assembled fixtures, electrical component enclosures, pole length wire harnesses, control link and monitoring system, precast concrete bases, galvanized steel poles, foundations, conduits and appurtenances at Frisbie Park located at 1901 N. Acacia Avenue.
On October 10, 2017 City Council approved the procurement of the sports lighting from Musco Sports Lighting, LLC in the amount of $136,374 for the Bud Bender Sports Field Lights at Ball Field No. 2.
ANALYSIS/DISCUSSION:
The Community Services Department requested that Ball Field No. 3 located at Frisbie Park have an LED light system installed in order to have all ball fields available for night games and practices. The subject field currently does not have any sports field lighting.
Since the poles and lighting equipment have long lead times, Staff requests authorization to proceed with purchasing them in advance of the design and construction contracts, based upon preli...
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