For City Council Meeting [January 23, 2018]
TO: Honorable Mayor and City Council
APPROVAL: Robb Steel, Interim City Administrator
FROM: Barbara A. McGee, City Clerk, CMC
Title
Request City Council to Adopt Resolution No. 7276 Authorizing the Destruction of Certain Municipal Records of the Finance, Licensing and Purchasing Departments.
Body
BACKGROUND:
The City of Rialto has adopted a policy governing the different types of public records that may be destroyed, and the retention and disposition for these different types of public records.
ANALYSIS/DISCUSSION:
The affected records are listed on the appropriate Records Destruction Authorization and Certificate form, attached to the Resolution as Exhibit A.
ENVIRONMENTAL IMPACT:
The request is not a Project as defined by Section 15378 of the California Environmental Quality Act (CEQA). A "Project" means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. Pursuant to Section 15378 (b)(5) a project does not include organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN CONSISTENCY:
The request is consistent with Guiding Principle 3A of the Rialto General Plan:
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
LEGAL REVIEW:
The City Attorney has reviewed and approved the staff report and resolution.
FINANCIAL IMPACT:
Staff time for the Records Coordinator to certify destruction of these records is budgeted & available in General Fund Account No. 010-500-3150-1001.
RECOMMENDATION:
Staff recommends that the City Council adopt the Resolution authorizing the destruction of certain Municipal Records of the Finance, Licensing, and Purchasing Departments...
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