For City Council Meeting [January 23, 2018]
TO: Honorable Mayor and City Council
APPROVAL: Robb R. Steel, Interim City Administrator
FROM: Robert G. Eisenbeisz, P.E. Public Works Director/City Engineer
Title
Request City Council to Award Bid #18-053 and Authorize the Issuance of a Purchase Order to Main Street Signs in the Amount of $28,543.51 for Regulatory Street Signs and Supplies.
Body
BACKGROUND:
The Public Works Traffic Safety Division replaces worn out, faded, or damaged signs annually. The division has been using its inventory supply to accomplish this task for the past few years. The inventory supply has diminished and needs replenishment. Additionally, the City has multiple street locations that are in need of regulatory sign replacement. Regulatory street signs consist of stop, yield, directional, and pre-warning signage. Although this order will not address all signs within the City, it will allow staff to begin replacement of regulatory signs that no longer meet current reflectivity standards.
ANALYSIS/DISCUSSION:
The City of Rialto’s Procurement department advertised for a bulk sign materials purchase on November 29, 2017 and the bid closed on December 20, 2017. Four hundred fifty one (451) vendors where solicited for bids and four (4) responded. The responding bidders were:
• Full Traffic Maintenance of Corona, CA
• Main Street Signs of Ontario, CA
• Maneri Sign Company of Gardena, CA
• Safeway Signs Company of Adelanto, CA
Of the four (4) bidders, Main Street Signs of Ontario, CA was determined to be the lowest bidder. The submitted bid included twenty-four (24) regulatory signs of various types and sizes, one hundred (100) traffic sign posts, and one hundred (100) sign post anchors. A copy of the Abstract of Bids is included as Attachment #1.
ENVIRONMENTAL IMPACT:
The requested action is not a “project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a) means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN CONSISTENCY:
This action is consistent with Guiding Principal 3A in the General Plan:
Our City Government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
LEGAL REVIEW:
The City Attorney has reviewed and approved the staff report.
FINANCIAL IMPACT:
Budget in the amount of $94,975.96 is available in Traffic Safety Maintenance Fund Account No. 010-500-7308-2021.
RECOMMENDATION:
Staff recommends that the City Council Award bid #18-053 and approve the Issuance of a Purchase Order for Regulatory Street Signs and Supplies with Main Street Signs of Ontario, CA for a not-to-exceed amount of $28,543.51.