For City Council Meeting [April 24, 2018]
TO: Honorable Mayor and City Council
APPROVAL: Robb Steel, Interim City Administrator
FROM: Barbara A. McGee, City Clerk, CMC
Title
Request City Council to Adopt Resolution No. 7321 Authorizing the Destruction of Certain Municipal Records of the Community Services Department.
Body
BACKGROUND:
The City of Rialto has adopted a policy governing the different types of public records that may be destroyed, and the retention and disposition for these different types of public records.
ANALYSIS/DISCUSSION:
The affected records are listed on the appropriate Records Destruction Authorization and Certificate form, attached to the Resolution as Exhibit A.
ENVIRONMENTAL IMPACT:
The request is not a Project as defined by Section 15378 of the California Environmental Quality Act (CEQA). A “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. Pursuant to Section 15378 (b)(5) a project does not include organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN CONSISTENCY:
The request is consistent with Guiding Principle 3A of the Rialto General Plan:
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
LEGAL REVIEW:
The City Attorney has reviewed and approved the staff report and resolution.
FINANCIAL IMPACT:
Staff time for the Records Coordinator to certify destruction of these records is budgeted & available in General Fund Account No. 010-500-3150-1001.
RECOMMENDATION:
Staff recommends that the City Council adopt the Resolution authorizing the destruction of certain Municipal Records of the Community Services Department.