For City Council Meeting [June 12, 2018]
TO: Honorable Mayor and City Council
APPROVAL: Robb R. Steel, Interim City Administrator
FROM: Mark P. Kling, Interim Chief of Police
Title
Request City Council to Approve the Purchase of CollectiveQuartermaster Data Software and Equipment from Collective Data, Inc. in the Amount of $30,146.25.
Body
BACKGROUND:
The Rialto Police Department manages thousands of pieces of property requiring tracking for accountability and maintenance. The Department does not have unified automation for management functions of equipment accountability. The Police Department uses paper documents or spreadsheets, which may or may not account for every piece of equipment.
ANALYSIS/DISCUSSION - EQUIPMENT MANAGEMENT:
The Rialto Police Department utilizes a variety of costly and sensitive equipment throughout many units and bureaus including but not limited to:
* Logistics for maintaining radios, cellular phones, personal officer equipment, vehicles, office supplies, and various subcomponents.
* IT for maintaining desktops, laptops, routers, switches, servers, printers, software, peripherals, and a variety of related accessories.
* Personnel & Training/Range Master for weapons, ammunition, ballistic equipment, training equipment.
Currently, every aspect of managing this equipment is done via non-synchronized paper, Office documents, PDF documents, Excel Spreadsheets (or similar), scattered across multiple storage repositories and offices.
Considerable equipment is issued to individual officers and is expected to be returned, usually years in the future. Because of our current non-uniform/non-automated method of recording, it is extremely likely that the police department will not recover all the equipment assigned, as we will not have usable proof of issue.
Some equipment items are issued on an "as needed" basis (e.g. riot gear, tactical weaponry), and we have no quick method to either issue or retrieve the equipment after the ...
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