For City Council Meeting [June 12, 2018]
TO: Honorable Mayor and City Council
APPROVAL: Robb Steel, Interim City Administrator
FROM: Robert G. Eisenbeisz, P.E., Public Works Director/City Engineer
Title
Request City Council to 1) Approve Contract Change Order No. 7 with KASA Construction in the Amount of $54,357, and 2) Approve a Purchase Order Increase to St. Francis Electric in the Amount of $22,350 for the Joe Sampson Park Project, City Project No. 150303.
(ACTION)
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BACKGROUND:
On October 10, 2017, the City Council awarded a construction contract to KASA Construction, Inc., in the amount of $5,147,000 for the Construction of Joe Sampson Park, City project No. 150303. A copy of the October 10, 2017 staff report is included as Attachment 1.
On October 24, 2017, the City Council awarded a Professional Service Agreement (PSA) with Wallace and Associates Consulting for construction management and inspection services for the Joe Sampson Park Project. The City Council in the same report authorized the City Administrator to approve and execute construction contract change orders during the construction in the amount of $130,000. Attachment 2 is a copy of the staff report for the action taken on October 24, 2017.
Construction for the project began in January 2018 and is currently on schedule for completion by November 2018. Construction work completed to date consists of site grading, street improvements along Cactus Avenue and Alru Street, irrigation system, on-site electrical, walkways, park benches, playground equipment, Musco lighting, installation of the restroom building, and installation of base material for the parking lot.
ANALYSIS/DISCUSSION:
As previously stated, construction has been ongoing and on schedule. In an effort to provide a complete park project, City staff requested a proposal from KASA Construction to include street improvements along Randall Avenue fronting the Joe Sampson Park Project. The requested improvements consist of the curb, gutter, and sidewalk improvements that are currently in the scope of the Randall Avenue Widening Project (City Project No. 140809). Staff estimates the construction of the Randall Avenue Street Improvements will begin in November of 2018, allowing time for grant funding allocation and authorization. Constructing the curb, gutter, and sidewalk improvements on Randall Avenue with the park project will provide a completed edge of the new park to coincide with the park opening. City staff has reviewed the proposal received from KASA Construction and negotiated a final amount for the subject improvements. Staff recommends the approval of Contract Change Order No. 7 for the additional requested work for Randall Avenue street improvements. A copy of Contract Change Order No. 7 is included as Attachment No. 3.
The City Administrator, under the delegated authority of up to $130,000, approved Contract Change Order No.’s 1 through 6, as authorized by the City Council on October 24, 2017. Table 1 below provides a summary of Contract Change Order No.’s 1 through 6.
Table 1- Change Orders Summary
Contract Change Order No’s, 1, 2, 3, 4, 5, and 6 consisted of additional grading related to the restroom installation, changes in park equipment, credit for the project information sign previously installed by the City, credit for the change in onsite parking lot lighting needed to meet City photometric guidelines, and installation of Southern California Edison (SCE) services since the SCE plan was not available at the time of the bid. Detailed descriptions of the additional work are included as Attachment 4.
City staff also requested a proposal for signal modification work from Saint Francis Electric Company, the on-call traffic signal maintenance provider for the City. The requested modifications consist of pedestrian signals and push buttons at the intersection of Randall Avenue and Cactus Avenue. These improvements are also included in the Randall Avenue Widening and Street Improvements Project, City Project No. 140809, which will begin construction in November of 2018.
If approved, the City will remove the proposed edge improvements and the proposed traffic signal modifications from the scope of the Randall Avenue Winding project. Constructing the improvements at this time will provide appropriate pedestrian accommodation for park access with the completed park in advance of the widening project. City staff recommends approval of the contract changes. A copy of the Saint Francis proposal is included as Attachment No. 5.
ENVIRONMENTAL IMPACT:
Construction of the Project is subject to state environmental review pursuant to the California Environmental Quality Act (CEQA). The City, acting as the lead agency pursuant to CEQA, prepared an Initial Study and a Mitigated Negative Declaration (MND) for the Project. On October 16, 2017, the City filed a notice of determination that is included for reference as Attachment 6.
GENERAL PLAN CONSISTENCY:
Approval of this action complies with the following City of Rialto Guiding Principles, General Plan Goals and Policies:
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
Goal 2-24: Take advantage of opportunities to increase and enhance open spaces throughout Rialto.
Goal 2-27: Provide a variety of park facilities that meet the diverse needs and interest of the community.
Policy 2-27.1: Establish a Master Plan for Parks and Recreation that achieves a park ratio of 3.0 acres per 1,000 residents, evenly distributes park facilities throughout the community, and contains strategies for funding facilities and maintenance.
Policy 2-27.2: Plan for and designate adequate funding to maintain new and existing parks and facilities.
LEGAL REVIEW:
The City Attorney has reviewed and approved the staff report.
FINANCIAL IMPACT:
Operating Budget Impact
The proposed action will not affect the Operating Budget.
Capital Improvement Budget Impact
Funds are budgeted and available from Transportation Development Impact Funds as identified in the funding source for the Randall Avenue Street Improvements Project No.140809.
The approval of contract change order No. 7 to KASA Construction, Inc. in the amount of $54,357 for construction of Randall Avenue Improvements abutting Joe Sampson Park is budgeted in the Transportation Development Impact Fund Account No. 250-500-4312-3001-140809-22.
The approval of the increase to the purchase order with St. Francis Electric in the amount of $22,350 for construction of pedestrian signal improvements at Randall Avenue and Cactus Avenue is budgeted in the Transportation Development Impact Fund Account No. 250-500-4312-3001-140809-22.
Licensing
KASA Construction will submit a Business license application and pay a Business License tax at the Professional Service rate of $129.00.
Saint Francis Electric will pay a Business License tax at the Professional Service rate of $79.00.
RECOMMENDATION:
Staff recommends that the City Council:
• Approve Contract Change Order No. 7 with KASA Construction in the amount of $54,357
• Approve a Purchase Order Increase with St. Francis Electric in the amount of $22,350 for the Joe Sampson Park Project, City Project No. 150303.