For City Council Meeting [June 26, 2018]
TO: Honorable Mayor and City Council
APPROVAL: Robb R. Steel, Interim City Administrator
FROM: Ron Carr, Interim Finance Director
Title
Request City Council to Approve a Three Year Professional Services Agreement for Independent Audit Services to Teaman, Ramirez and Smith, Inc. in the Amount of $214,750.
(ACTION)
Body
BACKGROUND:
Each year the City requires an independent audit of its financial records. White, Nelson, Diehl, Evans, LLP has audited the City's financial statements since the Fiscal Year (FY) ending June 30, 2013.
The contract with White, Nelson, Diehl, Evans, LLP has ended and staff initiated a Request for Proposals (RFP) process in March of 2018.
ANALYSIS/DISCUSSION:
The City released RFP No. 18-080 on April 12, 2018. The City published the Notice Inviting Proposals on the City of Rialto's website and the Planet Bid website.
The City received four proposals in response to the RFP from the following Firms (in alphabetical order):
1. Badawi & Associates
2. Chavan & Associates
3. Teaman, Ramirez and Smith, Inc.
4. The Pun Group
Finance division staff evaluated the proposals and rated the firms based on technical qualifications, experience, customer service focus, price, and references from similar engagements. This narrowed the selection down to the three firms listed below:
Firm
Year 1
Year 2
Year 3
Teaman, Ramirez & Smith Inc.
$69,750
$71,500
$73,500
The Pun Group
$74,000
$75,480
$76,990
Badawi & Associates
$79,395
$81,195
$82,645
The City's Budget Committee, along with representatives from the Finance Division, conducted a final review of the qualified firms. The committee reviewed the proposals based on the following criteria:
* Proposer's understanding of the RFP and ability to meet the scope of work.
* Proposer's ability to meet City deadlines for transition from the current Auditors.
* Proposer's ability to provide support pre- and post-audit.
* Proposer...
Click here for full text