For Economic Development Committee [June 27, 2018]
TO: Honorable Economic Development Committee Members
APPROVAL: Robb R. Steel, Interim City Administrator
FROM: Robert G. Eisenbeisz, P.E., Public Works Director/City Engineer
Title
Request Economic Development Committee to Receive the Current Capital Improvement Program Status Report and Grant Activities Update.
Body
BACKGROUND:
The City strives to provide its citizenry greater transparency and better accountability for the management, development, and delivery of its Capital Improvement Program (CIP). Completing the CIP projects on time, within budget, and on scope is critical to achieving the City's vision outlined in the General Plan.
To ensure that projects get completed on time, on budget, and on scope, City will utilize Key Performance Indicators (KPIs) to management its CIP. KPIs are specific measures and consist of the most important project goals. They provide a quick glance of the health of a project, helps instantly discern the status, and provides a rough guide as to how to navigate the project to success.
In order to know whether a project is on track, staff must first establish the planned values for the KPIs or baselines milestones. Project baselines allow future comparison of actual delivery dates and costs to baseline delivery dates and costs. Baselines provide transparency and accountability for project schedules and estimates.
POLICY
1) Contents of CIP: City's CIP shall include indicative information of scope, cost, and schedule for each project. Whereas scope is the project location and work description, cost is the estimated project cost, and major milestones described in the following item represent the schedule.
2) Major Milestones (KPIs): In the CIP, each project shall include the planned completion dates for the following major milestones:
- M050 Advertise A&E Contract Request for Proposal (RFP)
- M100 Notice to Proceed (NTP) for Design
- M200 Ready to Advertise
- M300 ...
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