For City Council Meeting [June 26, 2018]
TO: Honorable Mayor and City Council
APPROVAL: Robb R. Steel, Interim City Administrator
FROM: Perry Brents, Community Services Director
Title
Request City Council to Authorize Release of a Request for Proposals (RFP) for Administration of Community Development Block Grant Services and continue current contract services with LDM, Associates, Inc. on a month-to-month basis until the approval of the RFP.
Body
BACKGROUND:
The Contract for Community Development Block Grant Consultant expires on July 1, 2018. Staff seeks City Council approval to issue an RFP seeking a qualified Community Development Block Grant (CDBG) Consultant while maintaining the current Agreement in place with LDM, Associates, Inc. on a month-to-month basis until the approval of a new contract.
ANALYSIS/DISCUSSION:
The current CDBG Consultant is LDM Associates, Inc. The LDM agreement provided an opportunity for a (1) year contract with two (2) optional one (1) year extensions based upon no changes in pricing and satisfactory performance. LDM has fulfilled its contractual obligations in a very satisfactory manner. After review of the submitted proposals, the City intends to interview the most qualified consultants. Staff will then recommend the most qualified Consultant(s) to the City Council for final selection. The Scope of Work includes but is not limited to the following:
1. CDBG Program Implementation and Administration
2. Administration of Sub-Recipient Contracts
3. Schedule of cost
CDBG grant management:
a. Provide technical assistance for the administration and implementation of the City's CDBG funded Programs.
b. Work with City staff to determine project eligibility along with monitoring of programs to assure compliance with all Federal, State and Local reporting requirements.
c. Prepare reports, as required by HUD, including, but not limited to, a One-Year Action Plan and Annual Funding application, annual performance repo...
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