For City Council Meeting [August 14, 2018]
TO: Honorable Mayor and City Council
APPROVAL: Ahmad R. Ansari, Interim City Administrator
FROM: Robert G. Eisenbeisz, P.E. Public Works Director/City Engineer
Title
Request City Council to Approve a Second Amendment to the Service Contract with St. Francis Electric Company and Authorize the Issuance of a Purchase Order in the Amount of $296,066 for Signal Maintenance and Repair Services for Fiscal Year 2018/2019; and Authorize the Release of Request for Proposal No 19-006 for Annual On-call Traffic Signal and Street Light Maintenance Services in Fiscal Year 2019/2020.
(ACTION)
Body
BACKGROUND:
On June 28, 2016, City Council approved an on-call multi-year contract in the annual amount of $280,000 with St. Francis Electric Company (St. Francis) for a maximum of three years commencing July 1, 2016 through July 1, 2019. Due to budget constraints in fiscal year 2017/2018, the City Council approved budget for these services was $275,000. A copy of the June 2016 and 2017 City Council staff reports are included as Attachments 1 and 2.
The City of Rialto currently operates and maintains 95 traffic signals, an increase of 11 traffic signals compared to the start of FY 2016/2017, and an increase of five (5) new signals compared to the start of FY 2017/2018. Traffic signal maintenance and repair requires ongoing and regular preventive maintenance that includes diagnostic equipment checks, cabinet cleaning and filter replacement. The traffic signal maintenance contract also includes the repair of traffic signals and other associated equipment due to equipment failure, damage from vehicle collisions, weather damage, and vandalism. Staff has determined that the on-call traffic signal maintenance services provided by St. Francis are consistent with and in accordance with the contract scope, meeting expectations associated with standard traffic signal maintenance practices.
ANALYSIS/DISCUSSION
Staff recommends that the C...
Click here for full text