For City Council Meeting [August 14, 2018]
TO: Honorable Mayor and City Council
APPROVAL: Ahmad R. Ansari, Interim City Administrator
FROM: Robert G. Eisenbeisz, P.E., Public Works Director/City Engineer
Title
Request City Council to Authorize the Release of Request for Bid No. 19-005 for the 2017/18 Street Overlay Project, City Project No.180804.
(ACTION)
Body
BACKGROUND:
In 2007, the City implemented a Pavement Management Program (PMP) to evaluate and maintain the pavement on City streets. On June 11, 2013, the City Council approved a Professional Services Agreement (PSA) with Harris & Associates for an update of the PMP in the amount of $35,480.
On November 26, 2013, the City Council adopted a pavement maintenance prioritization policy that states: Given the City’s current backlog of deteriorated street pavement condition on major arterials and secondary thoroughfares, those streets carrying higher traffic volumes should be selected for pavement maintenance over those streets carrying lower traffic volumes.
On October 24, 2017, the City Council approved a 5th Amendment to the PSA with Harris & Associates for the 2017/18 Street Overlay Project, City Project No. 180804, in the amount of $99,967.
ANALYSIS/DISCUSSION:
The 2017/18 fiscal year budget appropriated $3.2 million from various funding sources for the Street Overlay Project, City Project No. 180804. The project includes streets identified as priorities.
Public Works staff coordinated with Harris & Associates on preparation of the construction plans, specifications, and estimates for the Project. The design work included geotechnical investigation of existing pavement and subgrade conditions based upon visual inspection of surface conditions and core samples obtained for each of the streets. The work also included evaluation of alternative pavement rehabilitation methods and their life cycle costs. The selected rehabilitation methods generally include full depth asphalt reconstruction, cold milling, and overlay. In reconstruction areas, the removal depth will be vary from 5.0 to 8.2 inches below the existing pavement surface. At this depth, staff does not anticipate relocation of underground utilities; however, the project scope includes vertical adjustment of surface items including manholes and valve covers. The City notified the utility companies, and the Contractor shall protect existing facilities.
In accordance with the priorities pursuant to the City’s pavement maintenance policy, the project consists of the following proposed street segments and proposed pavement rehabilitation methods:
|
Street |
From |
To |
Method |
|
Linden Avenue |
Foothill Boulevard |
437 ft. south of 2nd Street |
Partial Full Depth Reconstruction, Cold Milling, and Overlay |
|
Merrill Avenue |
Maple Avenue |
Riverside Avenue |
Partial Full Depth Reconstruction, Cold Milling, and Overlay |
|
Rialto Avenue |
Riverside Avenue |
Sycamore Avenue |
Partial Full Depth Reconstruction, Cold Milling, and Overlay |
|
Valley Boulevard |
Spruce Avenue |
640 ft. east of Lilac Avenue |
Partial Full Depth Reconstruction, Cold Milling, and Overlay |
|
Valley Boulevard |
Riverside Avenue |
East City Limit |
Partial Full Depth Reconstruction, Cold Milling, and Overlay |
A project location map is included as Attachment 1. A copy of the Notice Inviting Bids is included as Attachment 2.
The tentative schedule for the project is as follows:
RFB advertised: August 16, 2018
Deadline for receipt of bids: September 13, 2018
Contract award: November 13, 2018
Begin Construction: December 11, 2018
Complete Construction: May 14, 2019
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires that the guidelines for implementation of the California Environmental Quality Act (CEQA) include a list of classes of projects that have been determined not to have a significant effect on the environment and which shall therefore, be exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared categorically exempt from the requirement for the preparation of environmental documents. In accordance with 14 CCR Section 15301 “Existing Facilities,” Class 1 projects consist of the repair, maintenance, or minor alteration of existing public structures or facilities; therefore, the 2017/18 Street Overlay Project, City Project No. 180804 is considered categorically exempt from CEQA. Staff has prepared and will file a Notice of Exemption for the project, included as Attachment 3.
GENERAL PLAN CONSISTENCY:
This action is consistent with Guiding Principle 3A in the General Plan:
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
Approval of this action complies with the following City of Rialto General Plan Goal and Policy:
Goal 4-1: Provide transportation improvements to reduce traffic congestion associated with regional and local trip increases.
Policy 4-1.1: Establish and maintain standards for a variety of street classifications to serve both local and regional traffic, including Major Arterial Highways, Major Arterials, Secondary Arterials, Collector Streets, and Local Streets.
LEGAL REVIEW:
The City Attorney has reviewed and approved this staff report.
FINANCIAL IMPACT:
Operating Budget Impact
The proposed action will not affect the Operating Budget.
Capital Improvement Budget Impact
Table 1 shows the adopted budget for the project.
Table 1
Licensing
The proposed action will not require the payment of a business license tax.
RECOMMENDATION:
Staff recommends that the City Council authorize the release of Request for Bid No. 19-005 for the 2017/18 Street Overlay Project, City Project No.180804.